Sales Assistant

Jones Lang LaSalle Incorporated; Pittsburgh (Allegheny County); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision care

Paid parental leave

Paid Time Off and Holidays

Daily Pay early access

Job summary

Jones Lang LaSalle in Pittsburgh is seeking a Sales Coordinator to support the Brokerage Operations team. You will assist brokers with market research, deal documents, CRM updates, and marketing materials, while coordinating administration, finance, and events to help the office run smoothly.

The role offers on-site work in Pittsburgh with opportunities to collaborate across brokers, research, marketing, and finance teams, through a dynamic and inclusive environment.

Qualifications

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate or professional services
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Canva and/or Adobe InDesign
• Project management capabilities including multitasking, prioritization, deadline management
• Resourceful, proactive, detail-oriented with a positive attitude and willingness to learn
• Able to handle confidential information with discretion and professionalism
• Strong proofreading and editing abilities

Responsibilities

• Gather market research to create client deliverables such as market surveys, tour books, competitive sets
• Prepare deal documents (RFPs, LOIs, renewal letters, leasing status reports) under broker guidance
• Update and maintain CRM to track prospects, clients and deals
• Manage and maintain listings on CoStar and LoopNet; prepare marketing materials and presentations
• Collect and process deal file paperwork; generate invoices and track broker expenses
• Perform general administrative tasks (scheduling, greeting clients, front desk, travel arrangements)

Skills

Project management

Multitasking

Discretion & professionalism

Proofreading & editing

Tools

Microsoft Office Suite

Canva

Adobe InDesign

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Pittsburgh office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Responsibilities

• Business Operations
  • Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
  • Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
  • Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Marketing
  • Manage & maintain all listings on CoStar and LoopNet
  • Prepare property marketing flyers, brochures, and email distributions
  • Create and edit presentations, pitches, and client deliverables for prospect/client meetings
  • Assist and participate in planning as needed for industry functions or client events and open houses
• Finance
  • Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
  • Track and process broker expense reports according to the JLL T&E policy
• Administrative
  • General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed

Qualifications

• Required 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Experienced with Canva and/or Adobe InDesign
• Preferred Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities

This position does not provide visa sponsorship.

Candidates must be authorized to work in the United States without sponsorship.

Location: On-site –Pittsburgh, PA

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Opportunity & Access

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Privacy Notice

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

About JLL

Jones Lang LaSalle (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.