Sales Assistant

JLL; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid parental leave

Paid time off & holidays

Daily Pay early access

Job summary

JLL in Pittsburgh, PA is seeking a Sales Coordinator to support the Brokerage Operations team on-site. The role covers administrative, financial, marketing and operational tasks to help brokers, researchers, marketing, and finance drive office success.

Ideal candidates have 1+ years experience supporting multiple people in professional services or CRE, are proficient with MS Office, and can use Canva or InDesign for marketing materials.

Qualifications

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with ability to learn new software and in-house platforms.
• Experience with Canva and/or Adobe InDesign.

Responsibilities

• Gathers market information and prepares client deliverables like surveys, tour books, competitive sets.
• Prepares deal documents and maintains CRM entries tracking prospects, clients and deals.
• Manages listings on CoStar/LoopNet and creates marketing flyers and client presentations.

Skills

MS Office proficiency

Multitasking

Teamwork

Tools

Canva

Adobe InDesign

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Pittsburgh office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Business Operations

• Gathermarket research information to create client deliverables such as,market surveys, tour books, competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing statusreports & customer & prospect correspondence,with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information

Marketing

• Manage & maintain all listings on CoStar and LoopNet
• Prepare property marketing flyers, brochures, and email distributions
• Create and edit presentations,pitches, and client deliverables for prospect/client meetings
• Assist and participatein planningas needed for industry functions or client eventsand open houses

Finance

• Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
• Trackand processbrokerexpensereports according to the JLL T&E policy

Administrative

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up,office maintenance,broker IT support, making travel arrangements& front desk coverage as needed

Interested? An ideal candidate would need to have the following qualifications:

Required

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL's in- house platforms
• Experienced with Canva and/or Adobe InDesign

Preferred

• Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site -Pittsburgh, PA

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.