Brokerage Coordinator/Administrative Assistant

Jones Lang LaSalle Incorporated; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid parental leave

Paid time off & holidays

Daily Pay early access

Job summary

Jones Lang LaSalle Incorporated in Nashville is seeking a Sales Coordinator to provide high level support to brokerage producers. You will work across operations, marketing, and finance to help drive the office's success.

The role involves market research, listing management, CRM data upkeep, and coordinating administrative duties, with collaboration across brokers, research, and marketing teams. On-site position with comprehensive benefits.

Qualifications

• 1+ years supporting multiple people in real estate or professional services
• Proficient in Microsoft Office including Word, Excel, PowerPoint, Outlook
• Experience with Adobe InDesign
• Project management capabilities, including multi-tasking, prioritization, deadline management
• Discretion & professionalism with confidential information
• Strong proofreading and editing abilities

Responsibilities

• Business Operations: Gather market research to create client deliverables (market surveys, tour books, competitive sets); prepare deal documents (RFPs, LOIs, renewal letters, leasing status reports) with brokers’ direction.
• Marketing & Listing Management: Manage property listings on platforms like CoStar and LoopNet; prepare marketing flyers, brochures, emails, and client presentations using InDesign and Canva.
• Data & CRM Management: Update CRM to track prospects, clients, and deal information.
• Financial & Administrative Duties: Compile broker expense reports; process vendor invoices; schedule meetings and travel arrangements.
• Team Collaboration: Assist in planning industry events, client events, and open houses.

Skills

Microsoft Office

Adobe InDesign

CRM software

Multi-tasking

Attention to detail

Tools

Adobe InDesign

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Nashville office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Business & Transaction Support: Business Operations

Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information

Marketing & Listing Management

Manage and maintain all property listings on platforms like CoStar and LoopNet. Prepare property marketing flyers, brochures, email distributions, and client presentations using Adobe InDesign and Canva.

Data & CRM Management

Update and maintain the company's Contact Relationship Management (CRM) database to track prospects, clients, and critical deal information.

Financial & Administrative Duties

Compile and submit broker expense reports General duties such as monitoring and submitting vendor invoices, printing, binding, scheduling meetings, and making travel arrangements.

Team Collaboration

Assist and participate in planning for industry functions, client events, and open houses.

Qualifications

• Required 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Experienced with Adobe InDesign
• Preferred Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities

About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site – Nashville, TN

Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

For further information, visit jll.com.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.