Sales Assistant

QUICK USA; New Brunswick (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

QUICK USA is seeking a Sales Assistant in New Brunswick, New Jersey. The role involves processing bills and managing vendor payments through Quick Books Online, as well as assisting the accounting manager with reporting to the Japanese parent company.

The ideal candidate must be fluent in Japanese and business-level English, skilled in Word, Adobe, and Excel, and capable of managing multiple tasks efficiently. Excellent organizational skills and a positive attitude are essential.

Qualifications

• Fluent in Japanese and business-level English required.
• Skilled in Word and Adobe (PDF).
• Proficient in Excel with familiarity of formulas.
• Excellent organizational skills and a can-do attitude.

Responsibilities

• Process bill from vendors and post in Quick Books Online.
• Issue invoices in Quick Books Online and send to customers.
• Assist accounting manager in reporting to the Japanese parent company.
• Manage cash with bank accounts and arrange payments to vendors.
• Prepare settlement calculations from material vendors.

Skills

Fluent in Japanese

Business-level English

Skilled in Word

Skilled in Adobe (PDF)

Outlook proficiency

Proficient in Excel

Excellent organizational skills

Can-do attitude

Team player

Multitasking

Job description

Job Description

Position: Sales Assistant

Reports to: Accounting Manager

Responsibilities

• Process bill from vendors and post in Quick Books Online and arrange check /wire /ACH payment
• Issue invoice in Quick Books Online and send to customers
• Assist accounting manager to prepare and report to Japanese parent company
• Cash management with bank accounts and arrange payment to material vendors
• Prepare provisional / settlement calculations of procurement from material vendors
• Update and maintain price position table / payment calculation sheet
• Maintain purchasing / accounting / financial / drawers and in respective server folders
• Maintain constant communication email/phone communication / expense vendors
• Confirm accurate documentation to submit to customs- domestic and international
• Communicated/work with various import teams
• Troubleshoot shipment issues and address them promptlyReview expense reports prepared by each employee to see if all receipts / invoices are accounted for
• Enter employee time sheet information into POSI.
• Perform administrative duties, such as onboarding and separation process, maintaining employee database and checking mails.
• Perform other related duties as necessary or assigned

Requirements

• Fluent in Japanese and business-level English
• Skilled in Word, Adobe (PDF), and Outlook
• Proficient in Excel (Familiar with formula in Excel)
• Able to communicate professionally with customers and coworkers
• Able to work quickly, accurately and efficiently
• Can-do attitude and willing to take on new tasks, sometimes on the fly
• Excellent organizational skills
• Quick learner
• Team player
• Multitasking