Sales Assistant

Rand Technology, LLC; Irvine (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

Rand Technology, LLC is seeking a Sales Assistant in Irvine, CA. This entry-level position provides administrative support to the sales and operations teams, ensuring excellent service throughout the sales cycle and order fulfillment processes.

The ideal candidate will have a high school diploma, experience in a relevant field, and intermediate skills in Microsoft Office. The role involves data entry, order processing, and assisting the team.

The position offers growth potential aligned with the individual’s motivation to learn.

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Qualifications

• High School Diploma or equivalent, bachelor’s degree preferred.
• At least 4 years of education and work experience.
• Intermediate level in Microsoft Office Suite: Outlook, Excel, Word and PowerPoint.

Responsibilities

• Review open orders and communicate issues.
• Enter data into Excel or other platforms.
• Process new sales orders and maintain communication.
• Complete new customer forms and set up in database.
• Obtain price/lead-time quotes for required services.
• Track invoices and provide administrative support.

Skills

Teamwork

Communication Skills

Attention to Detail

Problem Solving

Analytical Skills

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

As our Sales Assistant, you will provide administrative support to the sales and operations teams in order to deliver the highest level of service to Rand Technology's customers throughout the sales cycle and order fulfillment. Service encompasses responsiveness, professionalism, warmth and care, and work product - all to be exceptionally executed.

This position is an entry level role with room to grow in accordance with the individual’s drive and desire to learn the business.

This role is onsite in our Irvine, CA office

Essential Functions

• Review open orders, obtain order acknowledgements and work with colleagues to resolve all issues and communicate any and all changes to appropriate personnel
• Enter data into Excel or other platforms as needed
• Process new sales orders, submit for contract review and follow until CR is submitted to Purchasing
• Complete new customer forms and set-up in database
• Obtain price/lead-time quotes for services required
• Track invoices, PODs, CoCs, etc.
• Provide back-up administrative support to Account Managers and other staff
• Answer, screen and route phone calls to the appropriate team member in a timely manner
• Handle additional projects/duties as directed

Core Competencies

• Ability to work well within a team and cross functionally
• Outstanding written and verbal communications skills
• Willing to learn new duties and follow written work instructions
• Excellent attention-to-detail and follow-through
• Strong analytical ability and demonstrated problem solving skills
• Demonstrated ability to respond appropriately and professionally to customers and colleagues in situations of conflict
• Ability to prioritize tasks, meet deadlines and work independently in a fast-paced environment; able to work under pressure
• Goal-oriented, ambitious and extremely motivated

Requirements

• High School Diploma or equivalent, bachelor’s degree preferred
• At least 4 years of education and work experience (preferably in the electronic components/computer parts industry)
• Intermediate level in Microsoft Office Suite: Outlook, Excel, Word and PowerPoint
• Ability to work in the Irvine office on a full-time basis

Rand Technology is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, pregnancy, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law.