Sales and Accounting Administration

Pasona Inc. (United States); Fremont (CA); Hybrid; USD 37,000 - 44,000; Full time

Job summary

Pasona Inc. in Fremont, CA is seeking a Sales and Accounting Administration professional to support order processing and cross-functional coordination in a hybrid work environment.

You will handle purchasing orders, invoicing, import/export documentation, and liaise with the Japan branch, balancing sales support with basic accounting tasks; bilingual Japanese and English skills are essential.

Qualifications

• Experience in Inside Sales or Sales Support.
• Experience in Import/Export or Logistics.
• Basic Excel skills for data entry and calculations.
• Organized and detail-oriented.
• Accounting knowledge is a plus.

Responsibilities

• Receive and confirm purchasing orders from clients.
• Record orders in database and place orders for Japan branch.
• Inform clients of delivery schedule and order timeline.
• Ensure import/export documents are signed and provided.
• Check and confirm invoices; scan and copy invoices/POs for accounting team.
• Perform other administrative duties as assigned.

Skills

English communication

Japanese language

Inside Sales / Sales Support

Import / Export / Logistics

Basic Excel

Organized / Detail-oriented

Independent / Team work

Job description

Job Title: Sales and Accounting Administration

Industry: Semiconductor

Location: Fremont, CA

Work Style: Hybrid (1 day WFH if needed)

Work Hours: 9:00am – 5:00pm (1 hour lunch break) 7h/day

Pay: $27 – $32/hour (negotiable)

Language Required: Japanese and English

GENERAL DESCRIPTION

• Receive and confirm purchasing orders from clients
• Record orders in database and further place the order for the Japan branch
• Learn order timeline (product packing, shipping, arrival, etc.) and notify clients of delivery schedule
• Orders will first be sent to your company office before being delivered to the clients’.
• Check and confirm that all necessary import/export documents are signed and provided
• Check that there are no damage or issues with the delivered products
• Sort through mail to find invoices from clients
• Check and confirm all invoices
• Scan and copy all invoices and PO’s and send to outsourced accounting team
• Other administrative duties may be assigned

QUALIFICATIONS

• Strong communication skills, especially in English (reading, writing, speaking)
• Business level or higher Japanese skills
• Prior experiences in Inside Sales, Sales Support, Import/Export, Logistics
• Some accounting experience or knowledge is a plus
• Ability to work both independently and as a team
• Basic level MS Excel skills: Data Entry, Calculations/Formulas
• Organized and detail-oriented

NOTE: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job; this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.