Sales Administrator & Process Optimizer

Ultimate Staffing; Timonium (MD); On-site; USD 42,000 - 66,000; Full time

Job summary

Ultimate Staffing in Timonium, MD is seeking a proactive Sales Administrator to join a fast-paced team. The role involves gathering information by phone, coordinating with vendors, negotiating, and ensuring accurate, signed documents.

You will enter activity data into client databases, generate reports, and maintain professional communication with clients and vendors. The position emphasizes organization, initiative, and reliable task execution.

Qualifications

• Proficient in Word, Excel, PowerPoint, Outlook.
• Excellent attention to detail and high-level accuracy with documents.
• Ability to assess, prioritize and act quickly.
• Team player who is willing to help when needed.
• Deadline driven and extremely organized.
• Exceptional phone skills.
• Interpersonal and written communication.
• Self-motivated and quick learner.
• Follow-through and attention to detail.
• Provide concierge-level service to clients.
• Willing to work as needed to meet deadlines.
• Comfortable preparing listing documents, presentations, and other documents.

Responsibilities

• Gather information via phone.
• Ensure and assist with negotiating.
• Check each document to verify it has all the correct signatures and dates.
• Obtain vendor estimates and schedule.
• Arrange for and attend events.
• Enter sales activity into the client database and track business reports.
• Communicate professionally with clients and vendors.
• Data entry into relevant databases, calendars, and transaction management software.
• Be a self-starter and take responsibilities, set a plan in motion quickly, take action to complete tasks and goals.
• Other duties as assigned.

Skills

Tech-savvy

Detail-oriented

Strong communication

Organized

Self-motivated

Leadership potential

Tools

Word

Excel

PowerPoint

Outlook

Internet skills

Job description

Ultimate Staffing in Timonium, MD is seeking a proactive Sales Administrator to join a fast-paced team. The role involves gathering information by phone, coordinating with vendors, negotiating, and ensuring accurate, signed documents.

You will enter activity data into client databases, generate reports, and maintain professional communication with clients and vendors. The position emphasizes organization, initiative, and reliable task execution.