Sales Administrator/Coordinator

Firetrol Protection Systems, Inc.; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

Paid time off

401(k) with company match

Job summary

Firetrol Protection Systems, Inc. in Houston is seeking a highly organized Sales Administrator/Coordinator to support our growing sales team. The role involves tracking deficiencies, coordinating quotes, maintaining records in ServiceTrade, and assisting with customer-facing events.

The successful candidate will learn the sales process and may advance to future PMA Sales opportunities. Proven experience is preferred but not mandatory. Strong organizational and communication skills are essential.

Qualifications

• Experience in sales administration or coordination is preferred.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Ability to learn and adapt to multiple business software platforms.
• Willingness to assist with events and represent the company professionally.

Responsibilities

• Assign deficiencies to appropriate sales representatives.
• Follow up with sales reps on outstanding deficiencies awaiting quotes.
• Coordinate timely submission of quotes with sales reps.
• Maintain accurate sales activities and customer interaction records in ServiceTrade.
• Prepare reports and analysis related to sales performance.
• Collaborate with other departments to address customer inquiries.
• Plan and organize marketing events, conferences, trade shows, seminars.
• Coordinate event logistics including venue selection, booth setup, materials.
• Log and track opportunities generated from events in the CRM.
• Create on-brand promotional giveaways with the sales/management team.
• Manage inventory and distribution of marketing materials and giveaways.
• Provide support for marketing events as needed.
• Learn PMA sales, CRM, and overall sales process.

Skills

Attention to detail

Strong organizational skills

Project management

Communication skills

Team collaboration

Multi-tasking

Microsoft Office proficiency

Tools

ServiceTrade

Microsoft Great Plains

CRM software

Job description

Our Houston office is seeking a highly organized, detail-oriented Sales Administrator/Coordinator to support our

growing sales team. This rolehelps keep sales processes moving by tracking deficiencies, coordinating quotes,

maintaining accurate records, and assistingwith customer-facing events. The position is ideal for someone interested

in learning the sales process and may lead to a future PMA Sales opportunity for the right candidate.

The successful candidate will oversee multiple administrative duties, which include:

• Assign deficiencies to appropriate sales representatives.
• Follow up with sales reps on outstanding deficiencies that have not been quoted.
• Coordinate with sales representatives to ensure timely submission of quotes.
• Maintain accurate and up-to-date records of sales activities and customer interactions in ServiceTrade.
• Assist in preparing reports and analysis related to sales performance.
• Collaborate with other departments to address and resolve customer inquiries or concerns.
• Plan and organize marketing events, including conferences, trade shows, and seminars.
• Coordinate logistics for events, such as venue selection, booth setup, and promotional materials.
• Log and track business opportunities generated from events in the CRM system.
• Collaborate with the sales and management team to create compelling and on-brand promotional giveaways.
• Manage inventory and distribution of marketing materials and giveaways.
• Provide support for marketing events when needed.
• Learn and develop an understanding of PMA sales, customer relationship management, and the overall sales process.

Proven experience in sales administration or coordination role is preferred but not mandatory.

• Interest in sales, customer relationships, and business development
• Willingness to assist with events and represent the company professionally.
• Attention to detail is a must.
• Ability to work independently and collaboratively in a team setting.
• Strong organizational and project management skills.
• Exceptional communication skills, both written and verbal, in a professional context.
• Excellent interpersonal and relationship-building skills
• Ability to manage multiple tasks and changing priorities
• Ability to quickly learn and adapt to multiple business software platforms
• Strong proficiency with Microsoft Office (Outlook, Excel, Word)
• Experience with Microsoft Great Plains and ServiceTrade software preferred
• Familiarity with CRM systems and event planning tools.

Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.