Sales Coordinator

MAAC Machinery; Carol Stream (IL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health coverage

401k Retirement plan

Earned vacation time

Annual performance review

Profit sharing

Teammate appreciation events

Teammate assistance programs

Job summary

MAAC Machinery, located in Carol Stream, Illinois, is seeking a Sales Coordinator to support the organization through a variety of internal sales-related duties. This position requires strong attention to detail and the ability to multi-task, making it ideal for a self-motivated professional.

Responsibilities include managing incoming leads and purchase orders, preparing quotations, and collaborating with team members to ensure customer satisfaction. Familiarity with CRM and ERP systems is essential. Benefits include health coverage, a retirement plan, and a positive work-life balance.

Qualifications

• High attention to detail and strong work ethic.
• Solid communicator and self-motivated.
• Prior sales experience and manufacturing background preferred.

Responsibilities

• Support internal sales related duties.
• Review, record, and communicate incoming leads.
• Prepare and send quotations while maintaining log of all quotes.

Skills

Attention to detail

Communication

Organizational skills

Multi-tasking

Excel skills

Education

College degree

Tools

CRM systems

ERP (Epicor)

Job description

JOB SUMMARY:

The Sales Coordinator is responsible for supporting the organization by performing internal sales related duties. Position reports directly to the Project Manager and has a strong relationship with Sales, Service and Parts Teams. The following list comprises many tasks of this teammate.

Sales and Project Management Support:

• Review, record, and communicate incoming leads and purchase orders.
• Complete specification sheets and customer packets for approvals.
• Collaborate with Account Manager on all after sale details.
• Maintain listing of assembled equipment, drawings, and billings.
• Provide statistical data related to Customer and equipment as needed.
• Maintain and update Salesperson’s follow up logs.
• Arrange travel accommodations for Sales and related Teams.
• Schedule and coordinate Customer training and visits to our facility.
• Accommodate Customer during training including tour and promo items.
• Follow up with Customer prior to shipping, during, and after equipment arrival.
• Coordinate all Sales and Marketing related meetings.
• Investigate, order, and keep inventory of office supplies and promotional items.
• Enter all Customer conversation notes into internal CRM database.
• Take photographs of Equipment prior to tear-down and shipment, keep on file.

Quoting, Ordering, and Pricing Support:

• Prepare and send quotations while maintaining log of all quotes.
• Create sales orders and linked production jobs within ERP (Epicor) system.
• Obtain quotes for shipment of equipment; provide load plans in advance.
• Assist with paperwork and invoicing of new and used equipment.
• Coordinate with other departments to answer specification questions.

Trade Shows and General Duties:

• Assist with Company events, website updates, and newsletter mailings.
• Assist with trade show prep and promote accordingly.
• Attend annual trade show with Sales Team (one or two per year).
• Handle any forms/questionnaires for publication listings.
• Partake in various organizational and efficiency initiatives.

Ideal Candidate:

We are seeking a professional with a very high attention to detail and strong work ethic. The ideal candidate must be a solid communicator, self-motivated, with good organization skills and able to multi-task. Ability to develop and maintain relationships with customers a must.

Standard working hours and work environment. Proven track-record. Familiarity and experience with CRM and ERP systems required. Seeking above average excel skills. A College degree, some prior sales experience, and having worked in a manufacturing environment are all huge plusses. Necessary training provided.

Benefits:

• Health coverage including BCBS Medical, plus Dental, Vision, and Life Insurance.
• 401k Retirement plan.
• Earned vacation time and 10 paid holidays.
• Annual performance review.
• Profit sharing available upon reaching qualified service time.
• Reimbursement for qualified training.
• Teammate appreciation events.
• Referral pay for referring a friend or colleague.
• Teammate assistance programs.
• Positive work-life balance to maintain mental health.
• Easily accessible and modern facility.
• Stability of industry-leading company in business over 40 years.
• Equal opportunity employer; recent graduates and veterans encouraged.