Sales Administrator / Coordinator

Federal Signal Corporation; Chicago (IL); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Annual Bonus

401(k) Employer Matching

Premium Health Insurance

Vacation & Paid Personal Days

Job summary

Joe Johnson Equipment (JJE) is seeking a Sales Administrator/Coordinator to support the equipment sales cycle. You will enter and track orders, liaise with manufacturers, and provide quotes under the guidance of the Inside Sales Manager and Outside Sales team.

The role emphasizes end-to-end order management, collaboration across departments, and maintaining accurate documentation. Elmhurst, IL-based, with strong benefits and growth potential.

Qualifications

• 2+ years of Inside Sales or Sales Admin experience.
• Proficiency with MS Office Suite (Word, Excel, Outlook).
• Experience handling vehicle/equipment registrations and regulatory filings is a plus.

Responsibilities

• Coordinate order entry with manufacturers and planning teams.
• Provide timely quotes to Regional Sales Managers for cost sheets.
• Enter and track all new unit sales orders in the system.
• Maintain records of orders, production status, and delivery.
• Use CRM to file documents and track customer and sales history.
• Support cross-department collaboration (Sales, Service, Logistics).
• Prepare sales reports and presentations; assist with project work.

Skills

Inside Sales

CRM experience

End-to-end sales process

Communication skills

Education

Business Diploma

Tools

MS Office (Word, Excel, Outlook)

CRM software

Internet research tools

Job description

About The Role

We’re actively seeking a Sales Administrator/Coordinator. This individual will play a supporting role in the equipment sales cycle by creating, processing, and tracking all equipment purchase orders within their portfolio. This role will collaborate with the Inside Sales Manager and the Outside Sales team to ensure that the orders are managed end-to-end efficiently and effectively.

What You’ll Do

• Liaison with Equipment Manufacturers for order entry and production planning
• Provide timely quotes, as directed by Regional Sales Managers, to ensure the accuracy of cost sheets
• Enter orders for all new unit sales orders
• Document and maintain tracking of unit sales to monitor the production status of order to delivery
• Utilize CRM application to file documents and track customer and sales history
• Liaise between Sales and Service departments to ensure timely and efficient processes
• Collaborate with Logistics department to coordinate Freight traffic as required
• Ensure Regional Sales Managers provide all required information through the sales process and follow up as required
• Participate in regular team meetings to provide status updates
• Prepare sales reports, presentations and participate in other project work as assigned
• Provide general administrative support as required for various team members
• Manage vehicle and equipment registrations, title applications, and plating through the Secretary of State, ensuring all documentation is accurate and submitted on time
• Coordinate and track compliance paperwork for fleet additions, renewals, and regulatory updates, maintaining organized records for all registered assets
• Complete additional tasks as assigned

Compensation And Benefits

• Base salary range: $48,000.00-$62,000.00
• Annual Bonus Opportunity
• Annual Performance Review with Increase Opportunity
• Premium Health Insurance Benefits
• Vacation & Paid Personal days
• 401(k) Employer Matching

Position Details

Location: Elmhurst, IL

Status: Permanent

Schedule: Monday-Friday - occasional extended hours may be required based on operational needs.

Vacancy Type: Existing vacancy

Travel: 2%-5%

What You Bring

• 2+ years’ experience in an Inside Sales role or a related Sales Administrator position
• Experience using MS Office Suite, with a focus on and proficiency in Microsoft Word, Excel and Outlook
• Previous experience completing vehicle and equipment registrations, title transfers, and plating through the Secretary of State or similar regulatory agencies
• Experience using internet research tools
• Experience working with tenders an asset
• Experience using a Customer Relationship Management (CRM) system
• Strong understanding of the end-to-end sales process, considered an asset
• Mechanical aptitude or previous exposure to a heavy equipment work environment is an asset

Additional Requirements

• Business Diploma considered an asset
• Valid driver’s license and satisfactory driver’s abstract required for operational responsibilities
• Completion of a job-related background check in accordance with applicable laws

Who We Are

Joe Johnson Equipment (JJE) is a leading distributor of public works equipment across Canada and the U.S. We support municipalities and contractors with equipment such as vacuum trucks, refuse and recycling vehicles, street sweepers, and sewer inspection systems.

We are a proud subsidiary of Federal Signal Corporation.

Our Core Values

Leadership, Customer Excellence, Integrity, Inspiration, Teamwork, Innovation, and Ambition

Accommodation is available upon request throughout the recruitment process in accordance with applicable laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.