Sales Administrator

Confidential; United States; Remote; USD 39,000 - 41,000; Full time

Job summary

Confidential in the United Kingdom seeks a Sales Administrator to join remotely. The role combines finance and general administration, requiring organised, proactive individuals with experience in financial processes and strong attention to detail.

You will handle invoicing, assist with weekly/monthly financial round-ups, liaise across departments, and prepare reports and proposals. Experience with Xero and Sage, and proficiency in Microsoft Office, are essential.

Qualifications

• Finance and administration experience with a good understanding of financial processes.
• Experience using Xero and Sage accounting software.
• Proficient in Microsoft Office (Excel, Word, Outlook and PowerPoint).
• Strong administration, document formatting and presentation skills.
• Excellent attention to detail and accuracy.
• Self-motivated and able to work independently in a fully remote role.

Responsibilities

• Support with month end invoicing processes, ensuring invoices are accurately processed and uploaded onto the relevant client portals
• Assist the finance team with weekly and monthly financial round-ups, ensuring information is accurate and up to date
• Liaise with relevant departments to obtain invoice approvals and ensure invoices are signed off in a timely manner
• Monitor, manage and action incoming emails, responding to queries and escalating matters where necessary
• Prepare and organise business packs, reports and supporting documentation ahead of meetings
• Amend, update and format business proposals, ensuring documents are professional, accurate and consistent
• Create and format PowerPoint presentations for internal meetings, client meetings and business reviews
• Maintain accurate records, spreadsheets and documentation to support finance and general business operations
• Assist with general administrative tasks, including document preparation, data entry and maintaining organised filing systems
• Liaise with internal teams to ensure information is communicated effectively and deadlines are met
• Support the wider business with ad hoc finance and administration duties as required
• Manage and prioritise a varied workload, ensuring tasks are completed accurately and within agreed timescales

Skills

Finance experience

Administration experience

Attention to detail

Independent work

Tools

Xero

Sage

Microsoft Excel

PowerPoint

Job description

Sales Administrator

Buckinghamshire

£29,000 - £31,000

Fully Remote Role

Looking for someone to start asap

Role Purpose

We are looking for an organised and proactive Sales Administrator who has previous finance experience and a good understanding of financial processes, but is equally happy to undertake general administration duties as required.

The successful candidate will have excellent attention to detail, be confident working with financial information and be comfortable managing a varied workload. The role is a mix of finance and administration responsibilities so ideally require someone who is happy to support the wider team wherever needed.

This is a fully remote position, with all necessary computer equipment, systems and software provided.

The ideal candidate will be self-motivated, able to work independently, prioritise their workload effectively and take a proactive, hands on approach to their responsibilities.

Role Responsibilities

• Support with month end invoicing processes, ensuring invoices are accurately processed and uploaded onto the relevant client portals
• Assist the finance team with weekly and monthly financial round-ups, ensuring information is accurate and up to date
• Liaise with relevant departments to obtain invoice approvals and ensure invoices are signed off in a timely manner
• Monitor, manage and action incoming emails, responding to queries and escalating matters where necessary
• Prepare and organise business packs, reports and supporting documentation ahead of meetings
• Amend, update and format business proposals, ensuring documents are professional, accurate and consistent
• Create and format PowerPoint presentations for internal meetings, client meetings and business reviews
• Maintain accurate records, spreadsheets and documentation to support finance and general business operations
• Assist with general administrative tasks, including document preparation, data entry and maintaining organised filing systems
• Liaise with internal teams to ensure information is communicated effectively and deadlines are met
• Support the wider business with ad hoc finance and administration duties as required
• Manage and prioritise a varied workload, ensuring tasks are completed accurately and within agreed timescales

Skills Required

• Previous finance and administration experience with a good understanding of financial processes
• Experience using Xero and Sage accounting software
• Proficient in Microsoft Office, including Excel, Word, Outlook and PowerPoint
• Strong administration, document formatting and presentation skills
• Excellent attention to detail and accuracy
• Strong organisational skills with the ability to prioritise workloads and meet deadlines
• Confident written and verbal communication skills
• Self-motivated and able to work independently in a fully remote role
• Flexible, proactive and happy to support with both finance and general administration duties