Sales Administrator

Addison Group; Philadelphia (Philadelphia County); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

Addison Group in Philadelphia, PA is seeking a Sales Assistant to support the sales team in a dynamic industrial supply environment. This is an entry-level role with potential for internal promotion within 1–1.5 years.

You will coordinate order fulfillment, enter quotes, manage bid packages, and assist across multiple teams to ensure accurate, timely deliveries. A strong communicator with good Excel and organizational skills will thrive.

Qualifications

• Associate's degree required; Bachelor's degree in Business, Marketing, Supply Chain, or related field preferred.
• Entry-level role with potential promotion to inside sales, quality, or other divisions in 1–1.5 years.
• Strong Excel and communication skills are essential for success.

Responsibilities

• Coordinate mills, manufacturers, distributors, and warehouse teams to track orders and resolve delays.
• Enter quotes and bid packages into the operating system and CRM with accuracy.
• Manipulate and improve Excel bid packages using pivot tables and sheet merging.
• Break up and shop large bid packages across multiple vendors; send and track RFQs.
• Set up freight logistics for critical orders including freight broker coordination.
• Create customized customer-specific document packages including MTRs, packing slips, and invoices.
• Data entry for new customer details, credits, and order information into ERP and Excel.
• Support inside and outside sales team with daily administrative and sales support tasks.
• Communicate professionally with customers, vendors, and internal stakeholders via phone and email.

Skills

Excel pivot tables

Strong communication

Organizational skills

Detail orientation

ERP/CRM systems

Math skills

Education

Associate's degree

Bachelor's degree preferred

Tools

ERP system

CRM

Microsoft Excel

Job description

Job Title: Sales Assistant

Location: Philadelphia, PA

Job Type: Full-Time | Permanent

Compensation: $45,000 – $48,000 + Monthly GPS Bonus (total package in the $50Ks)

Benefits: Medical, Dental, Vision, 401k

Our client is a privately held, highly respected industrial supplier with over 80 years in business, serving the global energy and power generation markets including nuclear power, oil refining, gas and chemical processing, and U.S. military shipbuilding. With one of the largest and most comprehensive inventories in the United States and regional centers across the country, they are seeking a driven, detail-oriented Sales Assistant to support their sales team in Philadelphia.

This is an outstanding entry-level opportunity for someone looking to launch a career in industrial sales and supply chain. Previous Sales Assistants have been promoted into inside sales, quality, and other divisions within 1–1.5 years. If you are a strong communicator who is eager to learn, this role is built for you.

Job Responsibilities

• Expedite critical orders by coordinating with mills, manufacturers, distributors, and warehouse teams to track order status and resolve delays
• Enter quotes and bid packages into the operating system and CRM with accuracy
• Manipulate and improve Excel bid packages using pivot tables and spreadsheet merging
• Break up and shop large bid packages across multiple vendors; send and track requests for quotes
• Set up freight logistics for critical orders including freight broker coordination and trucking arrangements
• Create customized customer-specific document packages including MTRs, packing slips, and invoices
• Conduct data entry for new customer details, credits, and order information into internal ERP and Excel
• Support inside and outside sales team members with daily administrative and sales support tasks
• Communicate professionally with customers, vendors, and internal stakeholders via phone and email
• Work across multiple teams — inside sales, outside sales, warehouse, and leadership — to ensure accurate and timely order completion

Requirements

• Strong Microsoft Excel skills — pivot tables, spreadsheet merging, and large data sets required
• Excellent written and verbal communication skills — professional phone presence is essential
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Detail-oriented with a strong sense of urgency and accuracy
• Comfortable learning and navigating internal ERP and CRM systems
• Analytical mindset with good math skills and problem-solving ability
• Self-motivated, reliable, and professional — able to interact with anyone from warehouse staff to company ownership
• Associate's degree required; Bachelor's degree in Business, Marketing, Supply Chain, or related field preferred
• Industry experience not required — eagerness to learn and strong soft skills are the priority

Why choose Addison Group?

• Pay: We negotiate high salaries using the US Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.