Administrative Assistant for sales team

VantageSportz LLC; Pennsylvania; On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k)

Life Insurance

Short-Term and Long-Term Disability

Legal and ID Theft Protection

Pet Insurance

Accident Insurance

Tuition Reimbursement and paidtraining

Job summary

VantageSportz LLC in New Hope, PA is seeking an energetic administrative assistant to support our growing team. The role emphasizes CRM administration, office operations, and close collaboration with sales, facilities, and leadership to keep daily activities moving smoothly.

Responsibilities include meetings coordination, preparing presentations, monthly reporting, Excel tasks, and timely responses to staff questions.

Qualifications

• 1+ years of experience in an administrative role.
• Experience with CRM or similar database management tools.
• Basic Microsoft Office 365 skills.

Responsibilities

• Maintain relationships with staff and answer questions with timely, knowledgeable responses.
• Assist a small remote sales team with CRM admin.
• Work closely with the sales team as a complement to the sales process.
• Assist the head of facilities with ordering, scheduling, and coordinating with 3rd‑party contractors.
• Coordinate meetings, create presentations, coordinate monthly reporting, and use Excel spreadsheets.

Skills

Administrative experience

CRM experience

Office 365 skills

Tools

CRM software

Excel

Job description

With growing demand for a growing company, we are actively searching for someone to assist our team located in our New Hope, PA office.

Job Duties

• Maintains relationship with staff to answer questions and concerns with timely and knowledgeable responses.
• Assist a small remote sales team with CRM admin.
• Works closely with the sales team and as a complement to the sales process.
• Assist the head of facilities with ordering and maintaining supplies as well as scheduling and coordinating with 3rd‑party contractors (plumbers, electricians, etc.).
• Coordinate meetings, create presentations, coordinate monthly reporting, and use Excel spreadsheets.

Qualifications

Required

• 1+ years of experience in an administrative role.
• Experience with CRM or similar database management tools.
• Basic Microsoft Office 365 skills.

Preferred

• Coordinating variety of sales team meetings/events, travel, and report generation.
• Excellent writing skills; ability to compose and manage all required project documentation.
• Demonstrated ability to lead others in accomplishing project objectives according to established budgets and timetables.
• Ability to effectively converse and interact with technical team to formulate questions, offer insight, solutions, and issue resolution, and prioritize time and tasks to accomplish established objectives.
• No restrictions lifting and moving objects, bending down or kneeling, etc. as required to perform office management function.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k)
• Life Insurance
• Short-Term and Long-Term Disability
• Legal and ID Theft Protection
• Pet Insurance
• Accident Insurance
• Critical Illness Insurance
• Tuition Reimbursement and paid training certificates

Equal Opportunity Employment

We are an equal opportunity employer. We search for amazing people of diverse backgrounds, experiences, abilities, and perspectives. We take care of each other to create an inclusive work environment where we love to come to work every day. We’re happy to provide reasonable accommodations to help you apply. We hope you can join us.

What’s Great in the Job?

• Wear many hats and make a difference. This is an ideal role for someone who enjoys solving problems, staying organized, and being the go-to person who keeps everything running smoothly.
• Work closely with company leadership. Collaborate directly with accounting, sales, facilities, and technical teams while gaining exposure to multiple areas of the business.
• Grow with a company that values initiative. Bring your ideas, improve processes, and take ownership of projects in an environment where your contributions are recognized and appreciated.