Sales Administrator

MobilityWorks; Orlando (FL); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Competitive salary + bonus

8 paid holidays

401(k) Retirement Plan

Tuition reimbursement

Job summary

MobilityWorks is seeking a Sales Administrator to support the Sales and Accounting Departments at our Orlando location. You will greet clients, handle calls, assist with documentation, and manage title and warranty processes while coordinating financing paperwork.

The role includes accounts receivable/payable duties, mail distribution, and rental administration. A high school diploma and strong communication skills are required.

Qualifications

• High school diploma or GED is required.
• Excellent customer service and communication skills are required.
• Ability to work independently with minimal supervision.

Responsibilities

• Greet clients when they enter the building.
• Answer incoming calls and direct to appropriate party.
• Assist the sales and service teams with required documentation.
• Prepare vehicle delivery paperwork including DMV documentation for titling and registration.
• Manage the title process and report title status in the system.
• Submit warranties as necessary.
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
• Manage accounts receivable responsibilities including daily deposits and reconciliation.
• Manage accounts payable responsibilities and expenses.
• Process and distribute all incoming mail to the correct department.
• Order general office supplies as needed.
• Manage the vehicle rental process, schedule rentals, train clients, prepare contracts and invoices.
• Manage vehicle maintenance and scheduling repairs for Rental Fleet.
• Create deal jackets for inventory and manage flow of jackets.
• Collect client payments when service work is performed.
• Other duties as assigned

Skills

Customer service

Communication skills

Independent work

Organization

Education

High school diploma or GED

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Salary Range: $19.00 To $20.00 Hourly

MobilityWorks serves the disabled community with wheelchair-accessible minivans, full-size vans with lifts, as well as commercial fleet vehicles. Our mission is to provide wheelchair users with the mobility, independence, and personal freedom they desire. Keep reading to see how you can join the team leading this effort!

Job Summary

The Sales Administrator is responsible for supporting the Sales and Accounting Departments for the store’s location.

Essential Job Functions and Duties

• Greet clients when they enter the building
• Answer incoming calls and direct to appropriate party
• Assist the sales and service teams as needed with required documentation
• Prepare vehicle delivery paperwork including state DMV required documentation for titling and registration purposes
• Manage the title process and report title status in the system
• Submit warranties as necessary
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate
• Manage accounts receivable responsibilities including daily deposits for sales, service, and rental department, account reconciliation, collection calls, and required paperwork submittals to state and federal accounts for payment
• Manage accounts payable responsibilities required by the support center office. Monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed
• Manage client accounts updating current information as needed
• Process and distribute all incoming mail to the correct department at store and corporate level
• Order general office supplies as needed
• Manage the vehicle rental process, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis
• Manage the vehicle maintenance and schedule repairs as needed for the Rental Fleet
• Create deal jackets for all inventory and manage the flow of deal jackets to align with vehicle movement
• Collect client payment when service work is performed
• Other duties as assigned

Position Qualifications and Experience

• High school diploma or GED required
• Excellent customer service skills and experience required
• Solid verbal, written, and interpersonal communication skills required
• Experience working independently with minimal supervision

Skills/Abilities

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.

What We offer you

• Work/Life Balance - Hours of operation 8-5, Monday through Friday, no late nights! No weekends!
• Competitive Salary + Bonus
• Flexible Spending Account(s)
• 8 paid holidays, Personal Time Off, Social Responsibility Time.
• Employer Paid Benefits such as Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance.
• Employee Wellness Program
• 401(k) Retirement Plan
• An incredibly rewarding experience in a team-centered environment.