Administrative Accounting Assistant

AppleOne Employment Services; Ontario (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

AppleOne Employment Services in Ontario, CA is seeking an Accounts Payable/Accounts Receivable Assistant to support daily financial activities and general office operations.

The role requires 2+ years of AP/AR experience, bilingual English/Spanish, and strong Excel/QuickBooks skills. This is a temp-to-hire position with a full-time schedule and 100% onsite work.

Qualifications

• 2+ years of hands-on Accounts Payable and Accounts Receivable experience.
• Bilingual in English and Spanish is required.
• Proficient with QuickBooks and Microsoft Office applications.
• Experience handling cash, checks, and customer payments.

Responsibilities

• Assist walk-in and phone customers with product questions, pricing, availability, purchases, payments, invoices, and general account inquiries.
• Process over-the-counter sales, customer payments, receipts, invoices, and related transaction documentation accurately.
• Support Accounts Payable and Accounts Receivable functions, including vendor invoices, customer payments, account records, reconciliations, and invoice discrepancies.
• Utilize QuickBooks to enter, update, maintain, and retrieve accounting and customer account information.
• Prepare and organize documentation for bank deposits, check runs, accounting records, customer files, vendor files, and confidential business documents.
• Provide general administrative support, including data entry, filing, scanning, copying, correspondence, office organization, phone coverage, and special projects.

Skills

Accounts Payable

Accounts Receivable

Customer Service

Office Operations

Time Management

Attention to Detail

Bilingual English/Spanish

Cash Handling

Education

Bachelor's degree in Business or related field

Tools

QuickBooks

Microsoft Office

Excel

Job description

Key Responsibilities

• Assist walk-in and phone customers with product questions, pricing, availability, purchases, payments, invoices, and general account inquiries.
• Process over-the-counter sales, customer payments, receipts, invoices, and related transaction documentation accurately.
• Support Accounts Payable and Accounts Receivable functions, including vendor invoices, customer payments, account records, reconciliations, and invoice discrepancies.
• Utilize QuickBooks to enter, update, maintain, and retrieve accounting and customer account information.
• Prepare and organize documentation for bank deposits, check runs, accounting records, customer files, vendor files, and confidential business documents.
• Provide general administrative support, including data entry, filing, scanning, copying, correspondence, office organization, phone coverage, and special projects.

Compensation and Benefits

• Pay Range: $22.00 to $28.00 per hour, depending on experience.
• Job Type: Temp-to-Hire.
• Schedule: Monday through Friday, 7:00 AM to 3:30 PM.
• Work Location: 100% onsite in Ontario, CA.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Support daily Accounts Payable and Accounts Receivable activity, including invoice entry, customer payment posting, vendor records, and account documentation.
• Provide customer service and over-the-counter sales support for walk-in customers and incoming phone inquiries.
• Maintain accurate accounting, customer, vendor, and administrative records using QuickBooks, Microsoft Office, and internal systems.
• Assist the Office Manager with daily office operations, filing, payment processing, reporting, and administrative projects.
• Bilingual in English and Spanish is required.
• 2+ years of hands‑on Accounts Payable and Accounts Receivable experience is required.
• QuickBooks experience is required.
• Prior experience in administrative support, accounting support, customer service, or office operations is required.
• Strong understanding of invoices, payments, customer accounts, vendor accounts, and basic accounting documentation.
• Experience handling cash, checks, customer payments, or over-the-counter transactions is strongly valued.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong attention to detail, accuracy, organization, and time management.
• Ability to handle confidential financial and business information with professionalism and discretion.
• Ability to multitask, prioritize competing responsibilities, and work effectively in a busy office environment.
• Reliable, dependable, customer-focused, and comfortable supporting a small team.

Preferred Qualifications

• Construction industry experience is preferred.
• Bachelor's degree in Business, Communications, Finance, Accounting, or a related field is preferred, but not required.
• Experience working in a small office, family-owned business, or hands‑on customer‑facing environment is a plus.
• Prior experience supporting an Office Manager or performing blended accounting, administrative, and customer service duties is preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.