Sales Administrative Assistant

Avalign Technologies; Bala Cynwyd (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

Avalign Technologies is seeking a highly organized Sales Operations Assistant to support our expanding inside sales team. You will excel at handling orders, quotes, CRM updates, and customer inquiries with precision and professionalism.

You will coordinate closely with sales staff to ensure accurate data flow and timely responses, enabling the team to focus on growth and customer satisfaction. Strong communication and multitasking are essential in this role.

Qualifications

• Bachelor’s degree or higher preferred.
• Experience in a sales support, coordination, or administrative role.
• Proficient with Microsoft Office and CRM systems.
• Strong organizational skills and meticulous attention to detail.
• Excellent verbal and written communication abilities.
• Capable of working independently and collaboratively.

Responsibilities

• Enter customer sales orders into CRM and generate confirmations.
• Distribute incoming leads and quote opportunities to the sales team.
• Assist with cross-referencing and creating customer quotes.
• Maintain and update the customer database and CRM with accuracy.

Skills

Sales order processing

Sales team support

Customer quoting

CRM management

Drop ship order management

Customer support

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

CRM software

Job description

We are seeking a highly organized and results-driven Sales Operations Assistant to support our expanding inside sales team. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role will provide day-to-day sales support, facilitate effective communication between sales staff and clients, and help resolve operational obstacles so the sales team can concentrate on serving customers and driving growth.

What You’ll Do:

• Sales Order Processing: Enter customer sales orders into CRM system and generate order confirmations as necessary.
• Sales Team Support: Provide operational support to the inside sales team by distributing incoming leads and quote opportunities.
• Customer Quoting: Assist sales team with cross-referencing and creating customer quotes.
• CRM Management: Maintain and update the customer database and CRM system to ensure accurate and timely information.
• Drop Ship Order Management: Manage all drop ship supplier orders, create purchase orders and customer invoices.
• Customer Support: Respond to customer inquiries or phone calls and provide information on products and services.

What You’ll Need:

• Bachelor’s degree preferred.
• Previous experience in a sales support, coordination, or administrative role, with an understanding of how sales teams operate.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfortable working both independently and collaboratively, depending on the needs of the team.