Sales Admin Specialist III

Default Brand; Duquesne (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Default Brand is seeking a Sales Admin Specialist III to provide high-level administrative support to the National Account team. You will coordinate data, reports, and presentations, acting as a primary contact for internal stakeholders and retailers.

Responsibilities include preparing rollout forms, vendor setup, data validation, weekly inventory and POS updates, and ad hoc reporting using ATC software. Strong Excel, PowerPoint, and communication skills are essential.

Qualifications

• Associate’s degree or equivalent required or preferred
• 4+ years of experience supporting a demanding and multi-location sales team
• Advanced communication and presentation skills
• Verbal, written and electronic communication proficiency
• Experience creating training materials and job aides
• Initiative and ability to add value to department projects
• Strong attention to detail with the ability to multi-task
• Basic project management skills
• Problem solving capabilities
• Confidentiality awareness and discretion
• Proficiency in Excel, PowerPoint, and Word

Responsibilities

• Completes rollout forms for product launches/changes and coordinates with rollout team and NAM
• Completes vendor setup forms including pricing, dimensions, ship points, etc.
• Identifies and calls out outliers and verifies data prior to submission
• Updates forecasting inventory, in-stock, and POS files weekly and communicates changes
• Enters data into ATC reporting software and runs ad hoc reports
• Directs presentation workflow for major account presentations and distributes to team
• Assists with managing YOY budget files
• Maintains inventory tracking and collaborates to cancel or sell off balances
• Updates internal inventory reporting and new program projection files
• Oversees setup and maintenance of ATC items in retailer portals
• Maintains customer manuals and updates pricing, case packs, etc.
• Organizes store shop dates/times and assigns categories
• Leads in-store shops for photos, measurements, and competitive shops
• Manages requests for current client samples
• Supports analysts with database maintenance and report updates
• Assists sales team with priority requests from National Account Managers
• Updates Walmart Scorecard and reconciles Velocity data
• Provides pricing pages and slides for the designated territory
• Prepares closeout/opportunity decks and coordinates with PD, Marketing and Pricing
• Assists with PowerPoint slides as needed
• Active participation in team meetings

Skills

Advanced communication

Presentation skills

Multi-location support

Attention to detail

Project management basics

Problem solving

Confidentiality

Multi-tasking

Team player / independent

Education

Associate’s degree or equivalent

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

The Sales Admin Specialist III will be responsible for providing administrative support to the National Account team and will act as their key point of contact. The Sales Admin Specialist III will demonstrate strong knowledge of the administrative role, activities, procedures, and reporting relationships within the sales department.

PRIMARY RESPONSIBILITIES

• Completes rollout forms for all product launches/changes and partners with the rollout team and NAM to answer all questions after submitting.
• Completes vendor set up forms including pricing, dimensions, ship points, etc.
  • This process may involve gathering information from multiple departments and at times from the retailers themselves.
• Identifies and calls out any outliers and verifies all data prior to submitting.
• Updates forecasting inventory, in-stock, and POS files on a weekly basis and communicates any changes.
• Enters data into existing programs and runs ad hoc reports using ATC reporting software.
• Directs presentation workflow for all major account presentations utilizing project tracking forms and distributes to appropriate team members.
• Assists with managing the YOY budget files.
• Determines residual inventory from collaboration plan; if residual, work with operations & NAM to cancel inventory or sell off balance.
• Maintains discontinued inventory tracking for all dropped programs.
• Updates internal inventory reporting.
• Updates the new program projection file.
• Oversees the setup and maintenance of all ATC items within our retailer’s portals.
• Maintains all customer manuals for assigned accounts; adds new products, and removes discontinued items as needed.
• Update customer manuals based on any changes to active items including new sell price, case pack change, etc.
• Organizes store shop dates and times and breaks out category assignments.
• Leads the in-store shops on an as needed basis for photos, measurements, and competitive shops.
• Oversees the requests for current client samples.
• Supports analysts in database maintenance and provides report updates on an as needed basis.
• Assists with requests from sales team; specific priority is based on the needs of the National Account Managers.
• Updates the weekly Walmart Scorecard for the designated territory.
• Verifies the weekly scorecard results with Velocity data and researches discrepancies.
• Provides pricing pages and slides for the designated territory.
• Controls the closeout/opportunity deck prior to each market.
• Teams with PD, Marketing and Pricing to ensure all information in the deck is accurate.
• Assists with PowerPoint slides on an as needed basis.
• Actively participates in team meetings.

ESSENTIAL QUALIFICATIONS

• Associate’s degree or equivalent is preferred
• At least 4 years of experience supporting a demanding and multi-location sales team
• Advanced communication and presentation skills
• Demonstrates proficiency at verbal, written and electronic communication
• Basic telephone protocol when answering calls and utilizes grammatical guidelines for typing and distribution of business letters and emails
• Experience with creating training materials and job aides
• Demonstrates initiative and adds value to department projects
• Strong attention to detail with the ability to multi-task
• Basic project management skills
• Problem solving capabilities
• Advanced knowledge of Microsoft Excel, PowerPoint, and Word
• Team player who can also work independently
• Understand(s) and practices confidentiality when appropriate

PHYSICAL DEMANDS

• Ability to withstand prolonged periods sitting at a desk
• Frequent use of upper extremities to perform keyboard functions and work on a computer
• Ability to occasionally stand/walk

Equal Opportunity Employer
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