Sales Admin & Meetings Coordinator

Irvine Company; Newport Beach (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Fashion Island Hotel in Newport Beach, CA, seeks an experienced administrative professional to support executive teams. You will manage calendars, prepare reports, create presentations, and coordinate meetings and travel while handling calls and communications with professionalism.

We expect strong English communication, interpersonal skills, and 40 WPM typing, plus prior admin or hospitality experience. This role offers an on-site environment in a dynamic hospitality setting.

Qualifications

• Excellent reading, writing and oral proficiency in English.
• Well developed interpersonal skills to relate with diverse people.
• Professional image and demeanor in an corporate setting.
• Must type at least 40 WPM.
• Previous administrative, hotel and/or related experience required.
• Knowledge of Sales and/or Catering functions preferred.
• Working knowledge of Windows XP, MS Office Suite; Google Suite, OPERA, Novell OS preferred.

Responsibilities

• Provide administrative support and coordination on projects as assigned.
• Coordinate and schedule meetings, maintain calendars and answer calls as assigned.
• Audit and prepare expense reports and check requests and route for approval.
• Prepare presentations, meeting agendas, letters, and other written communications.
• Facilitate setup of conference calls and arrange meeting supplies.
• May book travel as needed; attend project meetings and prepare minutes.
• Perform other related duties as assigned.

Skills

Interpersonal skills

Professional image

Typing 40 WPM

Administrative experience

Hotel industry knowledge

Customer service

Tools

Windows XP

MS Office

Google Suite

OPERA

Novell OS

Job description

Fashion Island Hotel in Newport Beach, CA, seeks an experienced administrative professional to support executive teams. You will manage calendars, prepare reports, create presentations, and coordinate meetings and travel while handling calls and communications with professionalism.

We expect strong English communication, interpersonal skills, and 40 WPM typing, plus prior admin or hospitality experience. This role offers an on-site environment in a dynamic hospitality setting.