Sales Admin & CRM Coordinator (Part-Time)

Tom Wood Lexus; Indianapolis (IN); On-site; USD 19,286 - 24,796; Part time

Job summary

Tom Wood Lexus is seeking a highly organized Sales Administrative Assistant to support the sales team with data management, order processing, and daily administrative tasks. This part-time role focuses on breaking down deals, processing vehicle orders and deposits, and maintaining CRM accuracy to help sales managers operate efficiently.

The ideal candidate will have 1–2 years of administrative or sales-support experience, strong Excel/Word skills, and excellent written and verbal communication.

Qualifications

• Minimum 1–2 years in administrative functions, customer service or sales support.
• Proficient in Microsoft Excel and Word; familiar with CRM software such as Vin Solutions.
• Excellent writing and speaking skills.

Responsibilities

• Break deals down: verify documents and prepare for funding.
• CRM management: update customer records; run weekly CRM/DMS match reports.
• Warranty cancellations/processing: assist with cancellations and refunds and note in CRM.
• Deposits: process vehicle deposits and update CRM/status in software.

Skills

Data management

Order processing

CRM management

Effective communication

Organization

Education

Technical high school diploma or technologist in administration/marketing

Tools

Vin Solutions

Dealership software

Job description

Tom Wood Lexus is seeking a highly organized Sales Administrative Assistant to support the sales team with data management, order processing, and daily administrative tasks. This part-time role focuses on breaking down deals, processing vehicle orders and deposits, and maintaining CRM accuracy to help sales managers operate efficiently.

The ideal candidate will have 1–2 years of administrative or sales-support experience, strong Excel/Word skills, and excellent written and verbal communication.