Finance Manager Assistant/Admin Assistant

Socket.dev; Keyport (NJ); On-site; USD 24,796 - 38,572; Full time

Benefits offered by this job

401(k) with company match

Medical/Dental/Vision Insurance

Paid time off

Growth opportunities

Life Insurance

Employee vehicle purchase discounts

Collaborative team environment

Job summary

Tom's Ford in New Jersey seeks a Finance Manager Assistant/Admin Assistant to support the finance department and dealership office operations. This role blends administrative duties with finance tasks to keep deals, paperwork, and daily office functions running smoothly.

You will assist with deal paperwork, prepare and file finance documents, and communicate with lenders and customers to track status. Strong organization, communication, and multitasking skills are essential.

Qualifications

• 2+ years in an administrative, office support, or finance/admin role; automotive experience is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize in a fast-paced dealership environment.
• High school diploma required; some college coursework preferred.

Responsibilities

• Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales.
• Prepare, organize, and file finance and title paperwork accurately and on time.
• Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents.
• Maintain accurate records for financing, warranties, and insurance products.
• Support day-to-day office administration: scheduling, correspondence, data entry, and filing.
• Answer phones and greet customers/vendors as needed.
• Assist with compliance documentation and audits as required.
• Be able to be a backup finance and do deals when needed.
• Present financing and insurance options to customers after the sale, including extended warranties and GAP insurance.
• Maintain accurate records and reporting for all finance transactions.
• Ensure all finance and insurance paperwork is complete, accurate, and compliant with regulations.

Skills

Administrative experience

Finance admin

Organizational skills

Communication skills

Multitasking

Attention to detail

People skills

Tech savvy

Education

High school diploma

Some college coursework in business/finance/accounting

Job description

Tom's Ford is seeking a Finance Manager Assistant/Admin Assistant to support our finance department and dealership office operations. This role combines administrative support with finance-related tasks, helping keep deals, paperwork, and daily office functions running smoothly.

Responsibilities

• Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales
• Prepare, organize, and file finance and title paperwork accurately and on time
• Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents
• Maintain accurate records for financing, warranties, and insurance products
• Support day-to-day office administration: scheduling, correspondence, data entry, and filing
• Answer phones and greet customers/vendors as needed
• Assist with compliance documentation and audits as required
• Be able to be a backup finance and do deals when needed
• Present financing and insurance options to customers after the sale, including extended warranties, GAP insurance, and other F&I products
• Maintain accurate records and reporting for all finance transactions
• Ensure all finance and insurance paperwork is complete, accurate, and compliant with federal, state, and dealership regulations

Qualifications

• 2+ years of experience in an administrative, office support, or finance/admin role (automotive experience a plus)
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• High school diploma required; some college coursework in business, finance, or accounting preferred
• Good with technology
• Excellent appearance, verbal/written communication, strong presentation skills
• Outgoing personality with expertise at developing relationships (i.e., a “people person" )

All Applicants Must Pass Pre-employment Testing to Include Background Checks. We Are an Equal Opportunity Employer (Eoe)

What We Offer

• Competitive hourly pay plus commission/bonus structure
• This Position May Be Eligible for Medical/Dental/Vision Insurance, Life Insurance, 401k and Ancillary Insurance Depending upon the Terms of Each Plan
• 401(k) with company match
• Paid time off
• Opportunities for growth within the dealership
• Life Insurance, company paid
• Employee vehicle purchase discounts
• Collaborative, Team Environment