Part time Sales Administrative Assistant

Tom Wood Automotive; Indianapolis (IN); On-site; USD 20,664 - 27,552; Part time

Benefits offered by this job

Part Time

Medical, Dental & Vision Coverage

401(k) with Company Match

Job summary

Tom Wood Lexus is seeking a Sales Administrative Assistant to provide essential operational support to the sales team. You will break down deals, process vehicle orders and deposits, and keep the CRM up to date with match reports.

This part-time role requires organized, detail-oriented individuals with experience in office tools and CRM software. You will assist sales managers with daily tasks and help ensure smooth dealership operations.

Qualifications

• Minimum education: Technical high school diploma or technologist in administration, marketing or related areas.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Break deals down: verify documents before funding.
• CRM management: update records and run weekly match reports.
• Warranty cancellations/processing: assist with refunds and CRM notes.
• Deposits: process vehicle deposits and reflect status in CRM.

Skills

Effective communication

Organization

Detail-oriented

Education

Technical high school diploma or technologist in administration/marketing

Tools

Microsoft Excel

Microsoft Word

Vin Solutions CRM

Job description

Tom Wood Lexus is looking for a sales administrative assistant provides crucial operational support to the sales team, handling data management, order processing, and support to the sales managers with daily administrative tasks. This will be a part time position.

Role Summary

We are looking for an organized and detail-orientated Sales Administrative Assistant to join our team. In this role, you will be responsible for breaking down deals, processing vehicle orders and deposits, keeping the CRM system up to date with CRM / DMS match reports, and serving as a key point of contact assisting the sales managers with daily administrative tasks.

Key Responsibilities

• Break Deals down : Receive, verify, and ensure all documents pertaining to a vehicle deal are accurate and there are no missing documents before sending for funding.
• CRM Management : Update and keep up-to-date customer records when a deposit is placed and when a vehicle is sold. Running a weekly CRM/DMS match report to ensure all data is correct in the system.
• Warranty Cancellations/ Processing : Assist with canceling warranties / refunds and notating in the CRM.
• Deposits: Process vehicle Deposits and update CRM system and software programs to reflect the deposit status

Requirements And Qualifications

• Minimum education : Technical high school diploma or technologist in administration, marketing or related areas (desirable incomplete or ongoing university degree).
• Previous experience : Minimum 1 or 2 years of experience in administrative functions, customer service or sales support.
• Technical skills : Intermediate proficiency in office tools (Microsoft Excel, Word) and familiarity with CRM software such as Vin Solutions or other dealership software.
• Effective communication : Excellent writing and speaking skills.
• Organization : Proven ability to prioritize multiple simultaneous tasks in a dynamic, results-oriented environment.

Benefits and Schedule

• Type of contract : Part Time
• Schedule : Monday- Wednesday 8-6pm, Thursday-Saturday 8-6pm
• Compensation package : Competitive base salary, opportunity to grow / learn the automotive business

Why Work Here?

At Tom Wood Group, you’re more than an employee—you’re a part of a family-owned company that has been serving communities for over 50 years. We believe in investing in our people through training, career development, and advancement opportunities. Our team thrives on collaboration, integrity, and a sincere desire to help others, and we’re passionate about creating an environment where you can grow both personally and professionally.

What Makes Us Different?

• A company built on core values: Humbly Confident, Passionately Driven, Sincere Desire to Help Others, and Uncompromising Integrity
• Opportunities to advance across multiple industries and locations
• A culture that values your contributions and celebrates success
• Comprehensive benefits designed to support you and your family

What We Offer

• Paid Time Off & Vacation
• Paid Holidays
• Medical, Dental & Vision Coverage
• 401(k) with Company Match
• Life & Disability Insurance
• Professional Training & Career Development
• Tuition Reimbursement
• Service Awards
• Opportunities for Advancement

Our Core Values

Humbly Confident | Passionately Driven | Sincere Desire to Help Others | Uncompromising Integrity

Employment Requirements:

All offers are contingent upon passing a background check, motor vehicle record review, social security verification, and drug screening. Tom Wood Group is an Equal Opportunity Employer.