Sales & Admin Coordinator

Empire Electronics; Village of Northport (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Empire Electronics Inc. is seeking a dependable Sales Administrator to support leadership and daily office operations, including sourcing products online. The role requires strong communication, computer, organizational, and multitasking skills with attention to details.

The ideal candidate will handle calls, quotes, and documentation, manage calendars, assist with shipping tasks, and maintain confidential information. A proactive, detail-oriented, and team-focused mindset is essential.

Qualifications

• Strong computer skills and professional written communication.
• Proficiency in Microsoft Excel, including functions like VLOOKUP.
• Experience with Google Drive/Sheets and cloud-based documents.
• Ability to perform basic mathematical calculations accurately.
• Excellent attention to detail and time management.
• Professional, courteous, team-oriented demeanor.

Responsibilities

• Answer and make telephone calls to customers, vendors, and partners professionally.
• Direct calls and relay messages to the appropriate team members.
• Organize and respond to emails from customers, vendors, and contacts.
• Manage calendars and provide meeting reminders for executives.
• Assist with creating and preparing customer quotes following procedures.
• Review quotations and customer requests with careful attention to details.
• Create, edit, and maintain documents and spreadsheets.
• Support multiple projects and tasks to ensure on-time completion.
• Communicate clearly with colleagues, customers, vendors, and leadership.
• Perform occasional light shipping duties with training from staff.
• Create shipping labels and prepare boxes per procedures.

Skills

Strong computer skills

Excel proficiency

Google Drive/Sheets

Customer service

Attention to detail

Time management

Tools

Google Drive

Google Sheets

Job description

Empire Electronics Inc. is seeking a dependable Sales Administrator to support leadership and daily office operations, including sourcing products online. The role requires strong communication, computer, organizational, and multitasking skills with attention to details.

The ideal candidate will handle calls, quotes, and documentation, manage calendars, assist with shipping tasks, and maintain confidential information. A proactive, detail-oriented, and team-focused mindset is essential.