Sales Admin & Executive Support Specialist

SevenStar HR; Village of Northport (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

SevenStar HR seeks a dependable Sales Administrator to support company leadership and daily office operations. The role involves sourcing products online, strong coordination, and clear communication with customers, vendors, and partners.

The ideal candidate will be detail-oriented, tech-savvy, and capable of handling multiple administrative tasks with discretion in a small-office environment. A proactive, team-oriented demeanor is essential.

Qualifications

• Strong computer skills with attention to detail and accuracy.
• Proficiency in Excel including formulas and VLOOKUP.
• Experience with Google Drive/Sheets and cloud-based docs.
• Excellent writing, spelling, grammar and email communication.
• Ability to perform basic math and data entry with precision.

Responsibilities

• Answer and make telephone calls to customers, vendors and partners.
• Communicate professionally to provide a positive experience.
• Relay messages to the appropriate team members.
• Organize and respond to emails from customers and vendors.
• Manage calendars and provide meeting reminders for Leadership.
• Prepare customer quotes following company procedures.
• Review quotations and customer requests with attention to details.
• Create, edit and maintain documents and spreadsheets.
• Support multiple projects and administrative tasks on time.
• Communicate clearly with colleagues, customers, and leadership.
• Perform light shipping duties with training.
• Create shipping labels using company systems.
• Package and prepare boxes for shipment.

Skills

Strong computer skills

Excel proficiency

Google Drive/Sheets

Professional writing

Basic math

Attention to detail

Organizational skills

Time management

Multitasking

Telephone & email communication

Confidentiality

Independent work

Tools

Excel functions (VLOOKUP)

Google Drive

Job description

SevenStar HR seeks a dependable Sales Administrator to support company leadership and daily office operations. The role involves sourcing products online, strong coordination, and clear communication with customers, vendors, and partners.

The ideal candidate will be detail-oriented, tech-savvy, and capable of handling multiple administrative tasks with discretion in a small-office environment. A proactive, team-oriented demeanor is essential.