Executive Assistant To CEO

Empire Electronics; Village of Northport (NY); Sur place; USD 54 000 - 66 000; Plein temps

Résumé du poste

Empire Electronics Inc. is seeking a dependable, organized Executive Assistant to support company leadership and assist with daily office operations, including sourcing of products online.

This role requires strong communication, computer, organizational, and multitasking skills with attention to details. The ideal candidate will manage calendars, prepare quotes, and handle correspondence with customers, vendors, and partners.

Qualifications

• Must have strong computer skills and proficiency in Excel.
• Experience with Google Drive and Google Sheets required.
• Excellent writing, spelling, grammar, and email communication.
• Ability to perform basic mathematical calculations.
• Strong attention to detail and organization.

Responsabilités

• Answer and make calls to customers, vendors, and partners.
• Communicate professionally with callers and provide a helpful experience.
• Relay messages to the appropriate team members.
• Manage calendars and provide meeting reminders.
• Prepare customer quotes and review quotations.
• Create and maintain documents, spreadsheets, and files.
• Assist with multiple projects and administrative tasks.
• Perform light shipping duties as needed.
• Maintain confidentiality of executive information.
• Work independently in a small-office environment.

Connaissances

Strong computer skills

Microsoft Excel

Google Drive

Google Sheets

Communication skills

Attention to detail

Time management

Outils

Google Drive

Google Sheets

Description du poste

Empire Electronics Inc. is seeking a dependable, organized, and professional Executive Assistant to support company leadership and assist with daily office operations including sourcing of products online. This position requires strong communication, computer, organizational, and multitasking skills with attention to details.

We offer a generous salary starting at $60,000.00 annually plus a robust benefits package

Key Responsibilities

Responsibilities include, but are not limited to:

• Professionally answer and make telephone calls to new and existing customers, vendors, and business partners.
• Confidently communicate with callers and provide a positive, helpful experience.
• Direct telephone calls and accurately relay messages to the appropriate team members.
• Organize, monitor, and respond to emails from customers, vendors, and other business contacts.
• Manage calendars and provide meeting reminders for Nancy and Julian, including meetings both inside and outside the office.
• Assist with creating and preparing customer quotes while following established company procedures.
• Review and comprehend quotations, specifications, and customer requests, with careful attention to all required details.
• Create, edit, organize, and maintain documents, worksheets, spreadsheets, and shared files.
• Assist with multiple projects and administrative assignments while ensuring tasks are completed accurately and on time.
• Communicate clearly and professionally with colleagues, customers, vendors, and company leadership.
• Perform occasional light shipping duties, with assistance and training from staff.
• Create shipping labels using the company’s computer systems.
• Package, tape, and prepare boxes for shipment according to established procedures.
• Perform additional administrative and operational duties as assigned. (basic math skills a must as well )

Required Skills and Qualifications

• Strong computer skills are required.
• Proficiency in Microsoft Excel is required, including formulas, spreadsheet organization, data entry, and functions such asVLOOKUP(cross comparison)
• Experience using Google Drive, Google Sheets, shared worksheets, and cloud-based document systems.
• Strong professional writing, spelling, grammar, and email communication skills.
• Ability to accurately perform basic mathematical calculations.
• Strong attention to detail and the ability to identify important information within quotes, emails, and customer requests.
• Excellent organizational and time-management skills.
• Ability to manage multiple assignments in an organized and systematic manner.
• Confidence communicating by telephone and email with customers and vendors.
• Ability to maintain confidentiality when handling company and executive information.
• Comfortable working independently and staying focused in a small-office environment.
• Flexible, dependable, and willing to learn new tasks, systems, and procedures.
• Professional, courteous, and team-oriented demeanor.

The ideal candidate will be proactive, detail-oriented, comfortable with technology, and capable of supporting both administrative and executive-level responsibilities.

As a woman-owned pioneer in the electronics and technology distribution marketplaces, we have spent over 35+ years developing our customer-focused business model. We are driven by customer demand and outward expansion of product offerings to new market segments.

Our Culture is summed up by respect, integrity, clear communication, honesty, excellence and solidarity