Sales Admin

EarthCam, Inc.; Upper Saddle River (NJ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive base salary

Health insurance (single)

Dental and vision insurance

401K plan with company match

Paid time off + holidays

Free breakfasts, lunches & snacks

Campus amenities

Job summary

EarthCam, Inc. is seeking an Administrative Sales Assistant to support the sales team with proposals, bid submissions, and document preparation at our New Jersey campus. You will manage CRM records, coordinate communications, and assist with scheduling and client relations in a fast-paced environment.

The role demands strong organizational, written and verbal communication skills, and a customer-focused mindset. Prior sales support experience is valued; bachelor’s degree is not mandatory.

Qualifications

• Bachelor's degree not required but preferred? (not stated)
• High school diploma or GED or College degree required.
• CRM experience is a plus.
• Strong written and verbal communication skills required.
• Proficiency in English is required.

Responsibilities

• Support with preparing and sending proposals and key documents.
• Identify opportunities for bid submissions.
• Format and proofread proposal documents.
• Maintain CRM records and contact histories.
• Route qualified opportunities to sales executives for closure.
• Coordinate conference calls and meetings for the sales team.
• Prepare event calendars, client appointments, and materials.
• Meet deadlines for client requests and special projects.
• Handle various administrative office tasks.

Skills

Multitasking

Team player

Customer service

Communication

English proficiency

Analytical skills

Organizational skills

Education

High school diploma/GED or college degree

Tools

CRM

Job description

Who We Are

EarthCam is the global leader in providing webcam content, technology and services. Founded in 1996, EarthCam provides live-streaming video, time-lapse construction cameras, and Software-as-a-Service (SaaS) for AI-powered visual asset management, leveraged through our intuitive Control Center 8 dashboard which integrates with leading project management software. EarthCam leads the industry with the highest resolution imagery available, to empower building information modelling (BIM) and Virtual Design Construction (VDC) teams with actionable visual data. EarthCam's innovations include the world’s first outdoor gigapixel panorama camera system, and the first ever 5G construction camera. EarthCam has documented over a trillion dollars of construction projects around the world. The company is headquartered on a 10-acre campus in northern New Jersey.

We are seeking a helpful and detail-oriented Administrative Sales Assistant to join our growing team. In this role, you will provide critical support to our sales team. Exceptional organizational skills are required, as you will manage complex calendars, handle reception/phone duties, and manage heavy documentation and administrative tasks. The ideal candidate thrives in a fast-paced environment and possesses the multitasking skills needed to keep our sales operations running smoothly.

Responsibilities

• Provide support with preparing and sending proposals and other key documentation
• Identify and research opportunities for bid submissions
• Design, format & proofread support of the various proposal documents
• Maintain the CRM system to ensure that records are kept up to date with customers contact details and contact history
• Answer incoming calls and emails and route qualified opportunities to the appropriate sales executive for further development and closure
• Coordinate conference calls and meetings for sales team
• Coordinate event calendar, client appointments and material preparation as needed
• Organize deadlines and delivery for client requests and special projects
• Perform various administrative office tasks

Requirements

Who YOU are

• A self-starter who excels at multitasking and thrives in a fast-paced atmosphere
• Friendly, helpful, confident and engaging
• Comfortable working as part of a team
• Confident in a large group environment and with consumer interaction

• High school diploma or GED or College degree
• Prior working experience as a sales assistant
• Proficiency in English
• Strong written and verbal communication skills
• Excellent customer service
• Strong analytics and organizational skills
• Experience working with CRM is a plus

Benefits

What We Offer

• Competitive Base Salary + performance based bonuses
• Health insurance (Single coverage 100% paid for by company)
• Dental and vision insurance
• 401K Plan (with aggressive company matching)
• Paid time off, plus paid holidays
• Regular free breakfasts, lunches and snacks
• Bicycles to ride around campus
• Team BBQs and annual company Olympics

Recruitment Fraud Disclaimer EarthCam is committed to maintaining a transparent and secure recruitment process. EarthCam communicates with candidates exclusively using EarthCam email addresses and extends job offers solely by telephone. For more information about the EarthCam recruitment process and avoiding fraudulent job offers, https://www.earthcam.net/about/careers/recruitmentfraud/