Safety Training Administrative Assistant

J.F. Electric, Incorporated.; Edwardsville (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401k match

Paid holidays

Job summary

J.F. Electric, Inc. is seeking an organized Administrative Assistant to support executives and the office with coordinating safety training, managing correspondence, and maintaining files.

The role requires attention to detail, a strong command of MS Office, ability to multitask, and good communication to ensure smooth operations across projects.

Qualifications

• Attention to detail is essential for coordinating safety training and maintaining training records.
• Organizational skills help manage spreadsheets, databases, and filing.
• Ability to multitask across scheduling, correspondence, and data entry.

Responsibilities

• Prepare and edit correspondence; maintain spreadsheets; update databases; report, and maintain files.
• Coordinate training schedules; arrange meetings, calendar events, and refreshments for training and meetings.
• Make copies, send faxes, and send documentation via email, snail-mail, and express mail.
• Handle confidential documents and use discretion coordinating the logistics of safety training and maintaining training records.
• Maintain OSHA 300, 300A & 301 logs along with monthly & quarterly safety statistics.
• Assist in tracking safety training, tools, inventory, and supplies.
• Prepare and distribute weekly safety communications; proofreads copy for spelling, grammar, layout, and edit.
• Serve as an example for other employees to strive towards and foster a culture of respect, integrity, and kindness.
• Perform other duties as assigned by executive leadership.
• Cross-train in all facets of the Division, preparing to fill in for anyone absent and grow in responsibility and scope over time.

Skills

Attention to detail

Organizational skills

Multitasking

Strong communication

Education

High school diploma or equivalent

Some college beneficial

Tools

MS Office

Job description

About Our Company

J.F. Electric is an electrical contractor that's in the business of creating connections - providing engineering expertise, backed up by construction and installation know-how in a diverse range of service offerings - from utilities and commercial projects to industrial and telecommunications customers. Our smart solutions deliver value from pre-planning to long after the project is complete.

Overview

Perform administrative duties and support activities; coordinate safety training and compile corresponding training materials, requiring excellent attention to detail, organizational skills, ability to multitask, and strong communication skills.

Duties/Responsibilities

• prepare and edit correspondence; maintain spreadsheets; update databases; coordinate and compile data; report, and maintain files.
• Coordinate training schedules; arrange meetings, calendar events, and refreshments for training and meetings.
• Make copies, send faxes, and send documentation via email, snail-mail, and express mail.
• handle confidential documents and use discretion coordinating the logistics of safety training and maintaining training records.
• maintain OSHA 300, 300A & 301 logs along with monthly & quarterly safety statistics.
• Assist in tracking safety training, tools, inventory, and supplies.
• Prepare and distribute weekly safety communications; proofreads copy for spelling, grammar, layout, and edit.
• Serve as an example for other employees to strive towards and foster a culture of respect, integrity, and kindness.
• Perform other duties as assigned by executive leadership.
• Cross-train in all facets of the Division, preparing to fill in for anyone absent and grow in responsibility and scope over time.

The person in this role will uphold the culture of J.F. Electric, including relationship building with customers as well as general behavior on J.F. Electric or client premises or at J.F. Electric sponsored events.

Requirements/Qualifications

• High school diploma or equivalent required; some college beneficial.
• 2+ years' experience with office or administrative work.
  • 2+ years' experience supporting leaders as Executive Assistant
• Proficient with MS Office including Outlook, Word, and Excel; ability to learn additional applications.
• Must be able to pass a criminal background check and drug screening.

Company Benefits

• Company-paid health insurance (medical, vision, dental, short-term and long-term disability, and life insurance are provided)
• 100% 401k match (up to 5% of salary)
• Paid holiday & vacation time
• Educational assistance
• Various discount programs

At J.F. Electric, Inc. we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We believe that having a diverse workforce exposes us to a broad range of ways to understand and engage with the world, address challenges, and to deliver exceptional service.

J.F. Electric IS AN EQUAL OPPORTUNITY EMPLOYER. It is the policy of J.F. Electric and all affiliate entities that all applicants for employment shall be given fair and equal consideration, regardless of race, religion, color, gender, age, sexual orientation, disability, veteran status, or national origin, except that minimum age limits imposed by law are observed. If selected for employment, a prospective employee must provide satisfactory references and successfully complete all contingent requirements of any offer letter and meet applicable pre-employment requirements.