Safety Admin & Compliance Coordinator

VarcoMac LLC; Chantilly (VA); On-site; USD 31,684 - 38,572; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid vacation and holidays

401(k) retirement plan

Job summary

VarcoMac LLC in Chantilly, VA is seeking a Safety Administrative Assistant to deliver comprehensive admin support to the Safety Department. The role entails managing safety records, coordinating training, and supporting incident management while serving as the main point of contact for employees and the safety team.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a dynamic environment.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in business admin, safety, or related field preferred.
• 2+ years of admin support experience, ideally in safety, operations or compliance.
• Strong organizational skills with high attention to detail.
• Proficient in Microsoft Office and digital filing systems.
• Ability to handle confidential information professionally.

Responsibilities

• Provide general administrative support to the Safety Department.
• Schedule meetings, safety briefings, and training sessions.
• Prepare presentations, reports, and professional correspondence.
• Maintain organized filing systems (digital and physical).
• Support safety meetings by preparing agendas and taking minutes.
• Maintain safety records, logs, and databases; ensure documents are current and accessible.
• Track incident reports, near-misses, and corrective actions; follow up as needed.
• Coordinate employee safety training and onboarding, maintaining records.
• Monitor training and send reminders; confirm participation via sign-in or video completion.
• Distribute safety communications and department updates; act as liaison with employees.

Skills

Organization

Time management

MS Office

Confidentiality

Communication

Education

High school diploma or equivalent

Associate degree or coursework in business administration or safety

Job description

VarcoMac LLC in Chantilly, VA is seeking a Safety Administrative Assistant to deliver comprehensive admin support to the Safety Department. The role entails managing safety records, coordinating training, and supporting incident management while serving as the main point of contact for employees and the safety team.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a dynamic environment.