Safety Administrator

Vaco Recruiter Services; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Vaco Recruiter Services is seeking a Safety Administrator to support the Risk & Safety team with case management, compliance, legal documentation, and administrative operations. This role is based in Long Island City, NY and offers a permanent, hybrid schedule with on-site and remote work options.

Responsibilities include handling OSHA, workers' compensation matters, preparing official documents, and maintaining meticulous records.

Qualifications

• Bachelor's degree strongly preferred.
• Case management or legal experience is required.
• Strong writing and communication skills.
• Advanced Excel skills - PivotTables and VLOOKUP/XLOOKUP required.
• Strong critical thinking, organization, and attention to detail.
• Comfortable handling confidential and sensitive information.
• Executive presence and professional communication skills.
• Risk, safety, claims, OSHA, or compliance experience is a plus.
• Bilingual is a plus, but not required.

Responsibilities

• Support OSHA, Department of Labor, insurance claims, and legal matters.
• Manage and track cases, claims, inquiries, and follow-ups.
• Prepare written responses, reports, and documentation for government agencies.
• Assist with slip-and-fall and workers' compensation-related matters.
• Provide administrative and operational support to the Risk & Safety team.
• Use Excel for tracking, reporting, PivotTables, VLOOKUP/XLOOKUP, and data organization.

Skills

Case management

Strong writing

Attention to detail

Executive presence

Critical thinking

Education

Bachelor's degree

Tools

Excel

Job description

Safety Administrator

Location: Long Island City, NY

Salary: $65K-$75K

Type: Permanent

Schedule: Hybrid - 3 days onsite / 2 days remote, with flexibility to work onsite 4-5 days when needed

Our client is seeking a highly organized Safety Administrator to support the Risk & Safety team with case management, compliance, legal documentation, and administrative operations.

Responsibilities

• Support OSHA, Department of Labor, insurance claims, and legal matters
• Manage and track cases, claims, inquiries, and follow-ups
• Prepare written responses, reports, and documentation for government agencies
• Assist with slip-and-fall and workers' compensation-related matters
• Provide administrative and operational support to the Risk & Safety team
• Use Excel for tracking, reporting, PivotTables, VLOOKUP/XLOOKUP, and data organization

Qualifications

• Bachelor's degree strongly preferred
• Case management or legal experience is required
• Strong writing and communication skills
• Advanced Excel skills - PivotTables and VLOOKUP/XLOOKUP required
• Strong critical thinking, organization, and attention to detail
• Comfortable handling confidential and sensitive information
• Executive presence and professional communication skills
• Risk, safety, claims, OSHA, or compliance experience is a plus
• Bilingual is a plus, but not required