Compliance Administrative Assistant

SpeedX; Village of New Hyde Park (NY); Vor Ort; USD 42.000 - 54.000; Vollzeit

Zusammenfassung

SpeedX, a growing logistics company, is seeking a Compliance Administrative Assistant to provide administrative support across Safety & Loss Prevention, Legal and HR. This on-site role is based in New Hyde Park, NY.

You will maintain files, support OSHA recordkeeping, assist with contract tracking, onboarding and vendor management, and help keep departments running smoothly. 0–2 years' related experience preferred; associate's or bachelor's degree preferred.

Qualifikationen

• 0–2 years of administrative, HR, legal, or compliance experience.
• Strong organizational skills and attention to detail; comfortable juggling multiple deadlines.
• Ability to handle confidential information and follow up effectively across teams.
• Experience with recordkeeping/tracking systems a plus; logistics/transportation industry experience a plus.

Aufgaben

• Maintain claim files and documentation for Workers' Compensation, General Liability, and Property Damage claims; track status and follow up on outstanding items.
• Support OSHA recordkeeping (300/301/300A) and maintain Loss Prevention case files (theft, cargo loss, security incidents).
• Track completion of monthly safety activities, training records, and certifications; follow up with facility leaders on overdue corrective actions.
• Assist with department reporting and provide general administrative support (scheduling, documents, vendor/invoice tracking).
• Coordinate legal files and the contract tracker; support compliance filings/renewals and track legal hold requests.
• Provide general HR support including coordinating interviews and onboarding documents.

Kenntnisse

Administrative

HR

Compliance

Legal

Ausbildung

Associate's or Bachelor's degree

Tools

Recordkeeping systems

Jobbeschreibung

Join a growing logistics company as a Compliance Administrative Assistant, providing administrative support across Safety & Loss Prevention, Legal and HR.

This role is on-site 5 days a week in New Hyde Park, NY/Nassau County

Key Responsibilities

Safety & Loss Prevention

• Maintain claim files and documentation for Workers' Compensation, General Liability, and Property Damage claims; track status and follow up on outstanding items
• Support OSHA recordkeeping (300/301/300A) and maintain Loss Prevention case files (theft, cargo loss, security incidents)
• Track completion of monthly safety activities, training records, and certifications (e.g., PIT/forklift); follow up with facility leaders on overdue corrective actions
• Assist with department reporting and provide general administrative support (scheduling, documents, vendor/invoice tracking)

Legal

• Maintain legal files and the contract tracker in Summize
• Support compliance filings/renewals with the registered agent and track legal hold requests
• Provide general administrative support to the Legal Department

Human Resources

• Coordinate interviews, maintain applicant/requisition records, and prepare offer and onboarding documents
• Assist with HR compliance documentation and general department support

Experience & Qualifications

• 0–2 years of administrative, HR, legal, or compliance experience
• Strong organizational skills and attention to detail; comfortable juggling multiple deadlines
• Ability to handle confidential information and follow up effectively across teams
• Experience with recordkeeping/tracking systems a plus; logistics/transportation industry experience a plus

Education

• Associate's or Bachelor's degree preferred (Business, HR, Legal Studies, or related), or equivalent experience