Safety Administrative & Records Coordinator

Rice Lake Group; Minnesota; On-site; USD 42,000 - 62,000; Full time

Job summary

Rice Lake Group is seeking an organized Safety Administrative Coordinator to maintain records, manage documentation, and coordinate training and compliance activities across the Safety Department.

The role supports the Safety Director and multiple internal teams, ensuring data accuracy and timely completion of required activities. Some travel between company locations may be required.

Qualifications

• Bachelor’s or associate degree in a related field preferred; HS diploma with relevant experience considered.
• Experience in administrative coordination, records management, or document control preferred.
• Experience supporting safety, construction, fleet, or other operational team is helpful.
• Prior experience coordinating claims, training, onboarding, or compliance documentation is a plus.

Responsibilities

• Maintain, organize, and update safety-related records and documentation.
• Assist with document control: preparing, revising, distributing, and tracking forms.
• Track safety activity and information for reports and internal use.
• Provide general administrative support to the Safety Department, including data entry and filing.
• Support DOT Pool, MVR monitoring, CDL records and driver-related processes.
• Coordinate safety training logistics: scheduling, attendance, and records.
• Ensure onboarding steps are tracked and completed on time.
• Upload training certificates to employee profiles in HRIS or applicable systems.
• Monitor safety consumables and inventory; coordinate reordering.
• Coordinate meetings and events and assist with logistics.
• Support the Safety Director and team with other admin tasks as needed.

Skills

Organized

Detail oriented

Written communication

Verbal communication

Records management

Cross-functional collaboration

Microsoft Office

PDF editing tools

HRIS systems

Education

Associate’s or bachelor’s degree

High school diploma with relevant experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PDF editing tools

HRIS systems

EHS software

Job description

Rice Lake Group is seeking an organized Safety Administrative Coordinator to maintain records, manage documentation, and coordinate training and compliance activities across the Safety Department.

The role supports the Safety Director and multiple internal teams, ensuring data accuracy and timely completion of required activities. Some travel between company locations may be required.