Safety Compliance & Records Administrator

Integratedcooling; Long Beach (CA); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Paid Vacation

Sick Time

401k employer contribution

Job summary

Integratedcooling is seeking a Safety Administrative Assistant to support the Safety Director in coordinating and executing safety programs and compliance initiatives. You will maintain accurate safety records, assist with regulatory reporting, and communicate safety information across the organization.

The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, promoting a culture of safety through incident tracking,

Qualifications

• Experience in transportation with OSHA & DOT requirements preferred.
• Excellent organizational skills and ability to prioritize tasks.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication skills.
• Proficient with MS Office / Google applications.
• Ability to manage multiple projects and routine tasks simultaneously.

Responsibilities

• Assist with OSHA and Cal/OSHA safety compliance.
• Assist with maintaining UI/IA, Emod and PDTR systems.
• Assist with maintaining and auditing Driver qualification file (annual expiration date of DQF requirements).
• Assist with maintaining equipment files and period inspections in accordance with DOT and FMCSA.
• Assist with monitoring and auditing carrier insurance and authority requirements.
• Monitor and respond to security concerns while monitoring cameras and front office log-in tablet daily; ensure cameras are functional.
• Ensure both yards and office building areas are clean and rooms are used for their purpose of design.
• Go to Cota once a week on trash day to take out and return trash bins; walkthrough to ensure no tires, oil cans, or clutter in yard.
• Assist with monitoring and ensuring optimal performance of charging stations, warehouses, and office facilities.
• Conduct regular safety audits, training programs, and inspections for drivers and fleet maintenance staff.
• Monitor drivers' HOS to ensure compliance with federal regulations regarding rest breaks, driving hours, and time off.
• Make sure the yard is clean, organized, and in great shape.
• Other duties as assigned

Skills

Transportation experience

OSHA & DOT knowledge

Organizational skills

Customer service

MS Office/Google apps

Multitasking

Tools

MS Office

Google Workspace

Job description

Integratedcooling is seeking a Safety Administrative Assistant to support the Safety Director in coordinating and executing safety programs and compliance initiatives. You will maintain accurate safety records, assist with regulatory reporting, and communicate safety information across the organization.

The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, promoting a culture of safety through incident tracking,