Safety Administrator

NorthStar Energy Solutions, LLC; Grand Prairie (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with company match

Medical/Dental/Vision coverage

Disability insurance

Employee discounts

Job summary

NorthStar Energy Solutions is seeking a highly organized Safety Administrator to support the daily operations of the Safety Department in Grand Prairie, TX. You will manage administrative tasks, coordinate field-team communications, and help ensure the safety program runs smoothly.

Key duties include data entry for observations, incidents, and near misses; writing and reviewing safety reports; preparing weekly safety updates; and maintaining safety data across systems such as CTAP, VERO, and

Qualifications

• 2+ years in safety, compliance, or administrative roles (utility or construction industry preferred).
• Experience with data entry and reporting systems; familiarity with CTAP, VERO, or Origami is a plus.

Responsibilities

• Assist with administrative duties for the Safety Department, supporting daily operations and communication between field teams and management.
• Perform accurate and timely data entry for field observations, incidents, and near misses.
• Write and review safety reports to ensure clarity, professionalism, and consistency.
• Prepare and distribute weekly safety reports using collected field data.
• Help manage and maintain data integrity across safety systems, including the Safety Systems.
• Participate in the onboarding and implementation for safety data management, learning and documenting system functionality alongside the Safety Operations Manager.
• Enter Safety Rep time into CTAP for weekly payroll processing.
• Process employee training information (S:Drive and CTAP entries); Distribution of training cards.
• Coordinate new-hire orientation, documentation, including photos, training files, and OSHA online training setup and completion tracking.
• Track AED inspection information in Quanta Services systems and CTAP; respond to AED battery and pad replacement notices.
• Prepare training reports as requested by Safety leadership.
• Answer and route phone calls from field employees, Safety Reps, and the main office.
• Coordinate site access for new hires and employees working on active job sites.
• Track AEP hours in VERO; request hardhat stickers and enter new-hire/employee job site information.
• Manage inventory and ordering safety supplies and new-hire orientation materials.
• Tracking of H2S monitors alongside Gas Safety Manager.

Skills

Attention to detail

Organizational skills

Excel

Word

Communication skills

Multi-tasking

Education

High school diploma or equivalent

Associate's degree or higher preferred

OSHA 10/30 certification a plus

Tools

CTAP

VERO

Origami

MS Office

Job description

About Us

NorthStar Energy Solutions, a

About Us

NorthStar Energy Solutions, a Quanta Services, Inc. (NYSE:PWR) company, is headquartered in Grand Prairie, TX and operates across the Central Southwest part of the United States. We are leaders specializing in transmission lines, distribution lines, substation construction, foundations, storm damage repairs, and electrical contracting. Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member’s unique contributions. We’re at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

About This Role

NorthStar Energy Solutions is looking for a highly organized and detail-oriented Safety Administrator to support the daily operations of our Safety Department. In this role, you will manage administrative tasks, facilitate communication between field teams and management, and help ensure the smooth functioning of our safety programs and office environment.

Location:

3340 Roy Orr Blvd, Grand Prairie, TX 75050

Schedule:

Monday–Friday

What You’ll Do

• Assist with administrative duties for the Safety Department, supporting daily operations and communication between field teams and management.
• Perform accurate and timely data entry for field observations, incidents, and near misses.
• Write and review safety reports to ensure clarity, professionalism, and consistency.
• Prepare and distribute weekly safety reports using collected field data.
• Help manage and maintain data integrity across safety systems, including the Safety Systems.
• Participate in the onboarding and implementation for safety data management, learning and documenting system functionality alongside the Safety Operations Manager.
• Enter Safety Rep time into CTAP for weekly payroll processing.
• Process employee training information (S:Drive and CTAP entries); Distribution of training cards.
• Coordinate new-hire orientation, documentation, including photos, training files, and OSHA online training setup and completion tracking.
• Track and update AED inspection information in Quanta Services systems and CTAP; respond to AED battery and pad replacement notices.
• Prepare training reports as requested by Safety leadership.
• Answer and route phone calls from field employees, Safety Reps, and the main office.
• Coordinate site access for new hires and employees working on active job sites.
• Track AEP hours in VERO; request hardhat stickers and enter new-hire/employee job site information.
• Manage inventory and ordering safety supplies and new-hire orientation materials.
• Tracking of H2S monitors alongside Gas Safety Manager.

What You’ll Bring

• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office, especially Excel and Word.
• Ability to learn new software systems quickly and help train others.
• Comfortable managing multiple administrative priorities in a fast-paced field environment.

Job Qualifications

• 2+ years of experience in safety, compliance, or administrative roles (utility or construction industry preferred).
• Experience with data entry and reporting systems; familiarity with platforms such as CTAP, VERO, or Origami is a plus.

Educational/Certification Requirements

• High school diploma or equivalent required; Associate's degree or higher preferred.
• OSHA 10-Hour or 30-Hour certification a plus.

What You’ll Get

• 401(k) plan with immediate employer matching and vesting
• Comprehensive medical, dental, and vision coverage, with your choice of PPO, HSA, or FSA plans
• Short-term and long-term disability insurance
• Employee discounts on everyday purchases, including travel, electronics, entertainment, and more.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities.

For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.