Safety Admin

ESS, Inc.; New Albany (OH); On-site; USD 36,000 - 54,000; Full time

Job summary

ESS, Inc. in New Albany, OH is seeking an administrative assistant to support the safety team at its site. You will handle filing, data entry, typing, and help coordinate communications and paperwork, while managing diaries and assisting with travel arrangements and visitors.

The role requires 2–5 years of admin experience; bilingual English/Spanish is strongly preferred. Proficiency in Microsoft Office is essential, and familiarity with construction safety practices is a plus.

Qualifications

• 2–5 years of administrative experience.
• Bilingual English/Spanish is strongly preferred but not required.
• Proficiency with Microsoft Office (Word, PowerPoint, Excel) and related software.

Responsibilities

• Provide administrative services to the safety team following policies.
• Handle filing, data entry, typing and manage communications and paperwork.
• Manage diaries, assist with travel arrangements and visitor handling.
• Support with general reception and telephone duties.
• Report issues to the Safety Manager and help implement improvements.
• Maintain accurate records and documentation.

Skills

Data entry

Written communication

Diary management

Travel arrangements

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

• Provide administrative services to the safety team in accordance with applicable organization policies and practices
• The general administration services to the team include filing, data entry, typing and assisting in the management of communications and paperwork, managing diaries, assisting with travel arrangements/organization, looking after visitors and assisting with general reception and telephone duties.
• Assist the site to make improvements and implement required changes.
• Assist Manager to liaise with external agencies in relation to health and safety matters.
• Reporting (content and format as agreed) on a monthly basis or as otherwise required.
• Achieve agreed personal targets and assist the Manager to achieve team targets.
• Maintain accurate records/documentation associated with your work.
• Immediately report problems/failures that may impact on the organization and/or its clients/customers to the Safety Manager.
• Meet your targets and contribute to those of the team as a whole.
• Contribute towards the efficient running of the team.
• Adhere to all organization policies and procedures.
• Interact and co-operate with all members of the organization, its suppliers, and clients/customers.

Qualifications:

• Having familiarity with construction safety / working on a construction site is a plus.
• Must have 2-5 years of administrative experience.
• Strong preference to be bilingual (English & Spanish)- *Recommended, but not required
• Must be able to use Microsoft Office Software (Word, PowerPoint, Excel, etc.)