SaaS Public Sector Proposal Manager

The Fountain Group; Indianapolis (IN, TX); Remote; USD 43,000 - 45,000; Full time

Job summary

The Fountain Group is seeking an RFx Bid Manager to lead public sector proposal development and management across RFx/Tender processes. You will orchestrate content creation, collaborate with sales, solution engineering, security, and legal, and drive compliant, compelling responses for SaaS/PaaS solutions.

Responsibilities include overseeing bid plans, coordinating cross-functional inputs, maintaining proposal content libraries, and ensuring timely submissions while aligning with public sector

Qualifications

• 2+ years of proposal/bid management experience.
• Public sector proposal management experience within the tech industry.
• Broad knowledge of Salesforce applications or transferable cloud-based solutions.
• Experience with technical writing for SaaS, PaaS, or IaaS solutions.
• Bachelor degree or equivalent experience.
• Proficiency in Microsoft Office Suite and Google Suite.

Responsibilities

• Be a subject matter expert for processes unique to the public sector RFx responses.
• Manage bid content development for tenders, RFIs, RFPs and other procurement docs.
• Support large-scale RFx efforts with cross-functional teams and bidders.
• Analyze opportunities and Go/No Go decisions as a team.
• Develop bid plans and schedules for all phases of response development.
• Handle content preparation, revision, and submission; coordinate inputs from multiple teams.
• Structure, write, edit, and format response content tailored to customer requirements.
• Draft questions to procurement officials and stay current on amendments.
• Review customer requirements and write compelling content from boilerplates and AI tools.
• Create proposal policies and enable Sales and other teams on processes.
• Curate RFx content for local market needs and maintain content libraries.
• Develop win themes and executive summaries for proposals.
• Collaborate with the global RFx shared services model for overflow work.
• Conduct post-bid reviews and drive continuous improvement of RFx processes.
• Multi-task in a fast-paced environment and share best practices.

Skills

Proposal/bid management

Public sector proposal management

Salesforce knowledge

Technical writing for SaaS/PaaS/IaaS

MS Office Suite

Google Workspace

Education

Bachelor's degree or equivalent experience

Tools

Salesforce applications

Responsive

Qvidian

Loopio

Microsoft Office

Google Workspace

Job description

Hiring 2 positions

Remote - Ideally 1 resource based in PST, 1 resource based in CST

Pay: $31-$33/hour

Duration:6 months with extensions based on performance and headcount approval

ACTUAL TITLE: RFx Bid Manager

The RFx COE Bid Manager is responsible for leading the development and management of public sector proposals in response to RFx/Tender requirements Public Sector rules and regulations. This critical role encompasses the entire bid lifecycle—from strategic planning through final submission and is responsible for creating compelling, compliant content, coordinating seamlessly with all internal and external stakeholders, and driving process excellence by developing and maintaining the necessary proposal processes and content libraries.

Business justification:

The Global RFx Center of Excellence (COE) requires immediate, experienced capacity to provide bid management services.

Securing experienced bid managers is essential to mitigate unnecessary program risk and avoid delays in strategic markets. This capacity will focus on the core deliverables of the RFx COE:

Job Description Responsibilities:

Be a subject matter expert for all processes unique to the public sector marketplace related to formal RFx responses and other proposals.

Responsible for the bid management and content response development of tenders, requests for information (RFIs), requests for proposals (RFPs), and other procurement documents and unsolicited proposals for SaaS/PaaS solutions covering public sector, education, and nonprofits lines of business.

Support large-scale, complex RFx efforts that include multiple cross-functional teams and team members internally as well as multiple bidders and bid team processes.

Participate in the analysis of opportunities as a team and Go/No Go decision process.

Develop bid/response plans and schedules for all phases of the bid/proposal development process, juggling multiple RFx response efforts and deadlines.

Handle/track all aspects of content preparation, revision, and submission; collaborate and coordinate inputs from sales, solution engineering, security, legal, and compliance teams; coordinate and communicate with responding partners where required; and coordinate internal content reviews with executive management and legal.

Structure, write, edit, and format all types of response content (general, functional, technical), tailoring the content around the customer requirements, in a creative, compelling, and compliant manner.

Participate in the development of written questions to seek clarification from procurement officials throughout the procurement process, and remain current on all amendments and modifications.

Review and understand customer requirements. Conceptualize and write compelling response content using a proposal boilerplate library and AI tools and developing from scratch as required.

Create proposal response policies and process and enable the Sales, Solution Engineering and other teams on the process.

Curate and create RFx content to ensure content is current and fit for local market requirements. Plus maintain a library of completed Public Sector responses.

Participate in developing and writing proposal win themes and executive summary sections.

Work with our global RFx shared services model to support and manage overflow requirements when needed.

Conduct regular post bid After Action Reviews and post-mortem lessons learned debriefs and work cross-functionally to identify RFx process efficiencies and opportunities for continuous improvement.

Ability to multi-task and perform in a fast-paced environment, working with a sense of urgency.

Develop and share best practices with team members to enhance the quality and efficiency.

Build relationships and work cross-functionally with a diverse set of business partners.

Required Skills & Experience:

• 2+ years of proposal/bid management experience required
• Must have: public sector proposal management experience within the tech industry is required.
• A broad knowledge of Salesforce applications or transferable job experience for other, similar cloud-based solutions such as Microsoft, Oracle, ServiceNow.
• Experience with technical writing for cloud Software-as-a-Service (SaaS), Platform as a Service (PaaS), or Infrastructure as a Service (IaaS) solutions.
• Bachelor degree or equivalent experience
• Proficiency in the Microsoft Office Suite (Word, Excel, Power Point) and Google Suite (Gdocs, Gsheets, Gchat)

Highly Desirable skills:

• Proven experience with proposal management software such as Responsive, Qvidian, Loopio
• APMP certification and/or PMP certification