Federal Proposal Manager (Remote)

QualX Corporation; United States; Remote; USD 100,000 - 120,000; Full time

Job summary

QualX Corporation is seeking a results-driven Proposal Manager to lead federal proposals from opportunity through submission. You will coordinate cross-functional teams, manage timelines, and ensure compliance with federal acquisition guidelines.

The role requires 3–5 years managing federal proposals, experience on $10M–$100M+ bids, and a proven ability to deliver high-quality content on tight deadlines. You will support RFIs, do market research, and drive reuse of proposal content with

Qualifications

• 3–5 years of experience managing federal government proposals.

Responsibilities

• Lead 3–5 simultaneous proposal efforts, coordinating cross-functional teams and managing deadlines.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Stakeholder coordination

MS Office

AI-enabled workflows

Proposal management

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Proposal management tools

Content management tools

Job description

Job Title

Location

Springfield, VA 22150 US (Primary)

Category

Project Management

Job Type

Full-Time

Staff

Staff

Education

Bachelor's Degree

Travel

None

Security Clearance Required

None

Job Description

• Successfully lead and deliver 3–5 simultaneous proposal efforts, coordinating cross-functional teams and managing multiple deadlines without sacrificing quality or compliance.
• Develop and manage proposal schedules, outlines, compliance matrices, and submission requirements.
• Coordinate cross-functional teams, including SMEs, pricing, and leadership, to drive proposal execution.
• Write, edit, and finalize key proposal sections, including executive summaries, management approaches, and past performance volumes.
• Ensure all proposal content aligns with solicitation requirements, evaluation criteria, and federal acquisition guidelines.
• Facilitate proposal meetings, including kickoff sessions, status updates, and color team reviews (Pink, Red, Gold).
• Support development of RFIs, Sources Sought responses, and white papers to contribute to early-stage opportunity positioning.
• Conduct and synthesize market research to support capture strategies and proposal development.
• Maintain and update proposal content libraries, templates, and reusable materials for efficiency and consistency.
• Leverage AI-enabled proposal tools, automation, and content management platforms to improve proposal quality, accelerate development cycles, and reduce administrative burden.
• Track and manage multiple proposal timelines, deliverables, and dependencies in a fast-paced environment.
• Identify and resolve proposal development challenges, ensuring deadlines are met without compromising quality.
• Provide regular status updates to leadership on proposal progress, risks, and resource needs.
• Step in as needed to support all aspects of proposal development in a lean team environment.
• Support opportunity shaping activities, including market research, competitive analysis, win themes, and pre-RFP positioning.

What You'll Own

• Primary lead on all federal proposals, RFIs, and market research varying in size and complexity.
• Manage proposal efforts ranging from quick-turn task order responses to large strategic bids.
• Partner with capture managers and executives to shape winning strategies.
• Improve proposal processes, templates, and AI-enabled workflows.
• Contribute directly to QualX growth objectives.

Job Requirements

Education

• Bachelor's degree in Communications, English, Business, or a related field preferred.

Required Professional Experience

• 3–5years of experience managing federal government proposals.
• Demonstrated experience serving as proposal manager on federal proposals valued from $10M to $100M+.
• Demonstrated ability to manage 3–5 concurrent proposal projects in a fast-paced federal contracting environment, consistently meeting aggressive deadlines and submission requirements.
• Experience supporting or developing RFIs, Sources Sought responses, or white papers.
• Experience working in a federal contracting environment is required.
• Strong understanding of federal procurement processes, RFP structures, and compliance requirements.

Required Skills

• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to draft, edit, and refine proposal content.
• Proven ability to manage proposal processes independently and drive teams toward deadlines.
• Strong attention to detail, particularly in compliance and document quality.
• Ability to coordinate across multiple stakeholders, including technical, operational, and leadership teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with proposal and content management tools.
• Ability to leverage AI tools to improve efficiency and content development.

Preferred Qualifications

• APMP Foundation or Practitioner certification.
• Experience with GovWin, SAM.gov, SharePoint, and Microsoft Teams.
• Experience supporting DoD, Joint Staff, OSD, Army, Navy, Air Force, or civilian agencies.
• Experience managing both task order and standalone proposal efforts.
• Familiarity with Shipley-based proposal processes.
• Familiarity with DoD, Joint Staff, or other federal agency proposal environments preferred.

This is a fully remote opportunity. The salary range for this is position is $100,000-$120,000 Annually

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.