ROW Records & Data Specialist

WSP USA; Little Rock (AR); On-site; USD 45,000 - 65,000; Full time

Job summary

WSP USA is seeking an Administrative/ROW Records Specialist to support ROW and real estate acquisition projects for utility clients. You will manage documents, coordinate with field teams, and ensure data accuracy and compliance with ROW procedures.

Preferred candidates have strong MS Office skills, experience with land records, and the ability to handle multiple priorities in a fast-paced, data-driven environment.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required.
• Familiarity with GIS mapping tools preferred (Google Earth, Esri).
• Experience with ROW or land acquisition projects is highly desirable.
• Knowledge of land records and public recording processes is an advantage.
• Financial recordkeeping experience including reconciliations is a plus.

Responsibilities

• Records & Document Management
• Set up, organize, and maintain right-of-way project files, including landowner records, acquisition documents, and field notes.
• Prepare and produce legal documents such as easements, transmittals, and letters using mail merge and data merge tools.
• Review legal documents for completeness, proper execution, and notarization before recording with the appropriate county offices.
• Data Entry & Reporting
• Input and maintain accurate project data in internal tracking systems.
• Generate project reports detailing acquisition status, landowner interactions, payment records, damage settlements, and other key project metrics.
• Maintain real-time records of project progress and support report generation for internal and client stakeholders.
• Communication & Coordination
• Assist in preparing and distributing correspondence to landowners or their representatives regarding the acquisition of rights for transmission or distribution facility projects.
• Coordinate with ROW Agents and field teams to provide data and document support as needed.
• Support the distribution of maps, property records, and other project materials.
• Administrative Support
• Provide general administrative support, including preparation of memos, charts, presentations, schedules, and budget summaries using Microsoft Office tools.
• Maintain organized project working files and ensure consistency in recordkeeping across projects.
• Record ROW documents with local or county government offices, as required.
• Compliance/Financial
• Ensure all records management practices adhere to client expectations and guidelines.
• Support quality control of data and documents to minimize risk and ensure project compliance.
• Handle and prepare bank reconciliations, Escrow Account Balance, Reimbursements, etc.

Skills

Microsoft Office

GIS mapping tools

ROW/land acquisition experience

Data management

Job description

WSP USA is seeking an Administrative/ROW Records Specialist to support ROW and real estate acquisition projects for utility clients. You will manage documents, coordinate with field teams, and ensure data accuracy and compliance with ROW procedures.

Preferred candidates have strong MS Office skills, experience with land records, and the ability to handle multiple priorities in a fast-paced, data-driven environment.