ROW Records Specialist - Data & Docs for Utility Projects

WSP; Lexington (KY); On-site; USD 42,000 - 64,000; Full time

Job summary

WSP is seeking an Administrative/ROW Records Specialist to support ROW and real estate acquisition projects for electric transmission and substation development. The role involves data management, document control, and coordination with field teams from offices in Lexington or Louisville, KY.

Responsibilities include creating and tracking project documents, generating reports, and ensuring compliance with client guidelines while maintaining accurate landowner records and transmittals.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); mail merge and formatting essential.
• Familiarity with GIS mapping tools (Google Earth or Esri) preferred.
• Experience with ROW or land acquisition projects in utility/infrastructure environment is highly desirable.
• Knowledge of land records, public recording processes, and title-related documentation is an advantage.

Responsibilities

• Records & Document Management: Set up, organize, and maintain ROW project files including landowner records and acquisition documents.
• Data Entry & Reporting: Input and maintain project data, generate status reports and keep real-time records.
• Communication & Coordination: Prepare correspondence to landowners and coordinate with ROW agents and field teams.
• Administrative Support: Prepare memos, charts, presentations, schedules, and ensure consistent recordkeeping.
• Compliance: Ensure records management aligns with client guidelines and quality controls.

Skills

MS Office

Mail merge

GIS tools (Google Earth/Esri)

Record management

Job description

WSP is seeking an Administrative/ROW Records Specialist to support ROW and real estate acquisition projects for electric transmission and substation development. The role involves data management, document control, and coordination with field teams from offices in Lexington or Louisville, KY.

Responsibilities include creating and tracking project documents, generating reports, and ensuring compliance with client guidelines while maintaining accurate landowner records and transmittals.