ROW Records & Data Specialist for Utility Projects

WSP in the U.S.; New Orleans (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

WSP USA is seeking an Administrative/ROW Records Specialist to support ROW and real estate acquisition projects for utility clients. You will manage project files, perform data entry, generate status reports, and ensure compliance with ROW procedures using MS Office and basic GIS tools.

Ideal candidates have experience with land records, document control, and financial recordkeeping, and can coordinate with field teams while maintaining accurate, organized records across multiple projects.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with mail merge and document formatting is essential.
• Familiarity with GIS mapping tools such as Google Earth or Esri is preferred.
• Experience with right-of-way or land acquisition projects in a utility or infrastructure environment is highly desirable.
• Knowledge of land records, public recording processes, and title-related documentation is an advantage.
• Financial recordkeeping and management including bank reconciliations, Escrow Account Balance, Reimbursements, etc.

Responsibilities

• Records & Document Management: Set up, organize, and maintain right-of-way project files, including landowner records, acquisition documents, and field notes.
• Data Entry & Reporting: Input and maintain accurate project data in internal tracking systems; generate reports detailing acquisition status and project metrics.
• Communication & Coordination: Assist in preparing and distributing correspondence to landowners and coordinate with ROW Agents and field teams.
• Administrative Support: Prepare memos, charts, presentations, schedules, and budget summaries using Microsoft Office tools; maintain organized project files.
• Compliance/Financial: Ensure records management practices adhere to client guidelines; handle bank reconciliations and reimbursements.

Skills

MS Office Suite

GIS mapping

ROW experience

Financial recordkeeping

Communication skills

Job description

WSP USA is seeking an Administrative/ROW Records Specialist to support ROW and real estate acquisition projects for utility clients. You will manage project files, perform data entry, generate status reports, and ensure compliance with ROW procedures using MS Office and basic GIS tools.

Ideal candidates have experience with land records, document control, and financial recordkeeping, and can coordinate with field teams while maintaining accurate, organized records across multiple projects.