ROW Documentation Specialist – Land Records & Data Expert

TRC Companies, Inc.; Midland (TX); On-site; USD 37,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

401k with company match

Paid time off

Holidays

Job summary

TRC Companies, Inc. is seeking a highly skilled Right of Way Document Specialist to join our team.

The role focuses on land title experience and managing land database technology across multiple TRC projects with close collaboration to the land management team. The ideal candidate will handle database management, document generation, and ensure accuracy of all right of way data while adhering to project procedures and safety plans.

Qualifications

• Bachelor’s degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.

Responsibilities

• Will work across multiple TRC land projects, as well as with the land management team across various administrative support needs.
• Responsible for database management and document generation as required by the right of way procedure for the project.
• Assures that the Land files are kept in accordance with the Land Procedure; oversees all Land administration.
• Other duties may be assigned and may vary according to project scope and the right of way procedure for the project.
• Ensures that all right of way data is being input into the database correctly.
• Responsible for the accuracy of all right of way data exports and reports generated from the database.
• Assists the Manager in producing land acquisition cost totals and forecasts for the project when required.
• Produces reports from the database as requested.
• Works closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
• Assures all tasks follow the approved Project Procedures.
• Assembles and maintains right of way tract files according to the approved Project Procedures.
• Maintains electronic copies of landowner documents as required by the approved Project Procedures.
• Oversees and assists in the preparation of all acquisition packages prior to issuing to Land Agents.
• Reviews all executed documents for accuracy.
• Reviews payments for easements and damages.
• Prepares ownership, survey permission and construction line lists.
• Prepares releases and subordinations for mortgages and liens when required by the approved Project Procedures.
• Assist in landowner mail outs and tracks registered and certified mail receipts.
• Records executed documents in the appropriate county after approval by Manager or Supervisor.
• Administers line list reports, survey restrictions reports, and construction restrictions reports.
• Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording.
• Reviews tract files for completeness and compliance with the approved Project Procedures.
• Reviews each condemnation file for completeness and transmits to Manager.
• Arranges for transfer of hardcopy tract files to client at project completion.
• Will support the administrative needs of the land management team.
• Adhere to project Safety Plan.
• This position will report to a land manager or director.

Skills

Document management

Title documents literacy

Data analysis

Multistate project experience

PC proficiency

Team collaboration

Education

Bachelor’s degree in real property related field

Tools

Database software

Job description

TRC Companies, Inc. is seeking a highly skilled Right of Way Document Specialist to join our team.

The role focuses on land title experience and managing land database technology across multiple TRC projects with close collaboration to the land management team. The ideal candidate will handle database management, document generation, and ensure accuracy of all right of way data while adhering to project procedures and safety plans.