Roofing Admin & Operations Coordinator

Hamilton Roofing; Malabar (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Hamilton Roofing is seeking an Administrative Assistant to support daily office operations, payroll processing, and customer invoicing. The role requires handling HR-related tasks, filing, and routine administrative duties in a dynamic roofing environment.

The position involves regular hours (7AM–5PM), some overtime, and proximity to Fort Myers payroll coordination, with responsibilities spanning from phone reception to document filing and vendor invoice processing.

Qualifications

• Hours minimum: 40 hours per week
• Regular business hours: 7AM–5PM
• Overtime encouraged: 5 hours
• Proficient with Integrator and TCM systems
• Timesheet processing and payroll coordination

Responsibilities

• Answer main phone line and direct/c forward messages during business hours
• Invoicing of service customers based on work orders and approvals
• Process and manage information related to HR, employment, insurance, payroll, and paychecks
• Process vendor invoices after supervisor approval and adhere to due dates
• Coordinate information requests from accounts receivable/payable, service, roof check, payroll, and upper management
• Monitor and reorder office supplies with supervisor approval
• Process employment applications into TCM
• File work orders, invoices, purchase orders, etc.
• Sit 6–8 hours per day; stand/walk 1–3 hours per day; lift up to 10 lbs; twist/bend/reach as needed
• Other duties as assigned by President

Job description

Hamilton Roofing is seeking an Administrative Assistant to support daily office operations, payroll processing, and customer invoicing. The role requires handling HR-related tasks, filing, and routine administrative duties in a dynamic roofing environment.

The position involves regular hours (7AM–5PM), some overtime, and proximity to Fort Myers payroll coordination, with responsibilities spanning from phone reception to document filing and vendor invoice processing.