Roofing Administrator

Hamilton Roofing; Malabar (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Hamilton Roofing is seeking an Administrative Assistant to support daily office operations, payroll processing, and customer invoicing. The role requires handling HR-related tasks, filing, and routine administrative duties in a dynamic roofing environment.

The position involves regular hours (7AM–5PM), some overtime, and proximity to Fort Myers payroll coordination, with responsibilities spanning from phone reception to document filing and vendor invoice processing.

Qualifications

• Hours minimum: 40 hours per week
• Regular business hours: 7AM–5PM
• Overtime encouraged: 5 hours
• Proficient with Integrator and TCM systems
• Timesheet processing and payroll coordination

Responsibilities

• Answer main phone line and direct/c forward messages during business hours
• Invoicing of service customers based on work orders and approvals
• Process and manage information related to HR, employment, insurance, payroll, and paychecks
• Process vendor invoices after supervisor approval and adhere to due dates
• Coordinate information requests from accounts receivable/payable, service, roof check, payroll, and upper management
• Monitor and reorder office supplies with supervisor approval
• Process employment applications into TCM
• File work orders, invoices, purchase orders, etc.
• Sit 6–8 hours per day; stand/walk 1–3 hours per day; lift up to 10 lbs; twist/bend/reach as needed
• Other duties as assigned by President

Job description

The following are the duties and responsibilities required of the administrative assistant position. This list is not meant to be comprehensive and all inclusive. There may be tasks not listed that are required to complete specific responsibilities. This list is also at the discretion of upper management and can change at any time based on Hamilton Roofing's best interest

• Hours required: 40 hours minimum
• Regular Business Hours: 7AM-5PM
• Lunch- 1 hour
• Overtime encouraged 5 hours
• Have full knowledge and processing capability of Integrator and TCM
• Timesheet processing and forwarding to Fort Myers Payroll Dept to be completed by 12 noon for the previous day
• Answer main phone line, direct calls and forward messages during regular business hours
• Invoicing of Service customers as prompted by completed work orders, Service Manager, COO and President
• Processing of information to employees included but not limited to Human resources, employment, insurance, payroll, paychecks etc
• Processing and payment of Vendor invoices following approval from appropriate supervisors within reasonable time as invoicing has specific due dates per contracted terms
• Responding to requests from accounts receivable, Accounts payable, Service dept, Roof check dept. sales, Payroll and upper management within a reasonable amount of time as expected by President
• All other duties as set forth by President
• Monitor and order as necessary (With Supervisors Approval) office supplies including but not limited to copy paper, pens, pencils, white out, staples, markers, notepads, files, folders etc
• Process employment applications into TCM
• File necessary paperwork including but not limited to work orders, invoices, Purchase Orders etc
• Sitting 6-8 hours per day
• Standing and Walking 1-3 hours per day
• Lifting up to 10 lbs per item
• Twisting, bending and reaching required