Rochester Administrative Associate - Org Ops & Academic

University of Minnesota; Minneapolis (MN); On-site; USD 47,000 - 71,000; Full time

Benefits offered by this job

Competitive wages, paid holidays, and 

Generous time off

Job summary

University of Minnesota Rochester seeks an Administrative Associate to coordinate operations for the School of Nursing on the Rochester campus. You will support faculty, staff, and students, supervise the office team, and manage lab and classroom logistics.

Responsibilities include planning on-site activities, coordinating security, and assisting with Center for Flourishing Health Care Communities initiatives. Strong communication and organizational skills are essential.

Qualifications

• BA/BS or equivalent education and 4 years of admin support experience (two years in general office).
• Previous customer service experience required.
• Proficiency with computers and the internet (web-based apps).
• Experience with Microsoft Office (Excel, PowerPoint; Word).
• Excellent verbal and written communication skills.
• Experience handling confidential material.
• Excellent interpersonal skills for diverse interactions.
• Ability to prioritize and multi-task in a fast-paced environment.
• Independent and team-oriented work style.
• Exceptional organizational skills.
• Meeting coordination experience (agendas, minutes, calendars).

Responsibilities

• Serve as primary operations contact for SoN Rochester faculty, staff, and adjunct/affiliate faculty.
• Supervise the Executive Office and Administrative Specialist.
• Lead operational workflow and planning on-site at UMR for SoN.
• Collaborate on continuous quality/process improvements with Twin Cities staff.
• Analyze processes and recommend efficiencies.
• Ensure timely submission and signing of bi-weekly time sheets.
• Arrange visits and hospitality for guest lecturers and visitors.
• Coordinate room, passwords, and equipment for SoN offices and classrooms.
• Maintain a respectful, professional office environment on campus.
• Coordinate security and access with UMR facilities and labs.
• Liaise with UMR tech staff for class technology needs.
• Support new initiatives for UMR/SoN as needed.
• Oversee Center for Flourishing Health Care Communities activities and communications.
• Support Nursing Skills Lab operations and scheduling.
• Manage expenditures related to SoN functions at UMR; obtain authorization per policy.

Skills

Customer service

MS Office (Excel/PowerPoint/Word)

Communication skills

Confidentiality

Interpersonal skills

Time management

Teamwork

Problem solving

Organizational skills

Meeting coordination

Education

BA/BS or equivalent

Tools

Google Applications

PeopleSoft

Job description

University of Minnesota Rochester seeks an Administrative Associate to coordinate operations for the School of Nursing on the Rochester campus. You will support faculty, staff, and students, supervise the office team, and manage lab and classroom logistics.

Responsibilities include planning on-site activities, coordinating security, and assisting with Center for Flourishing Health Care Communities initiatives. Strong communication and organizational skills are essential.