Hospital Operations & Payroll Coordinator

Rochester Regional Health; City of Rochester (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health's Rochester General Hospital in Rochester, NY is seeking an Operations Assistant to provide clerical and receptionist support and assist with payroll, timekeeping, and scheduling under department leadership.

The role requires strong computer skills (Excel/Word/PowerPoint), excellent communication, and the ability to work independently and within a team in a fast-paced healthcare environment.

Qualifications

• Proficient with Microsoft Office applications (Excel, PowerPoint, Word).
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Strong organizational, time management, and multitasking skills.
• Ability to adapt to a fast-paced and changing work environment.

Responsibilities

• Demonstrate proficiency in Microsoft Office applications and Rochester Regional Health systems, including Kronos, Workday, Qlik, and other department-related software.
• Provide support and guidance to staff on system utilization as needed.
• Manage payroll and timekeeping functions, including Kronos entries, edits, report generation, and routine payroll processes.
• Maintain knowledge of organizational payroll policies and practices and assist with attendance monitoring and related communications under the direction of departmental leadership.
• Provide comprehensive administrative support to departmental leadership, including calendar and meeting management, correspondence, file maintenance, report preparation, data analysis, and meeting minute documentation.
• Generate, maintain, and distribute operational, staffing, budget, FTE, dashboard, and other departmental reports using appropriate reporting tools and formats.
• Coordinate recruitment and onboarding activities in partnership with departmental leadership and Human Resources, including interview scheduling, candidate communications, new hire processing, and maintenance of orientation and welcome materials.
• Maintain and update departmental policies, procedures, job descriptions, orientation manuals, and other operational documentation to ensure accuracy and compliance.
• Assist with staffing and scheduling activities, including management of PTO, vacation, holiday calendars, and workforce scheduling processes as applicable.
• Perform additional administrative and operational duties as assigned within the scope of the role.

Skills

Microsoft Office proficiency

Verbal and written communication

Independent & collaborative work

Organizational & time management

Adaptability

Education

Associate degree

Tools

Kronos

ANSOS

u.Net

GroupWise

Internet

Intranet applications

Job description

Rochester Regional Health's Rochester General Hospital in Rochester, NY is seeking an Operations Assistant to provide clerical and receptionist support and assist with payroll, timekeeping, and scheduling under department leadership.

The role requires strong computer skills (Excel/Word/PowerPoint), excellent communication, and the ability to work independently and within a team in a fast-paced healthcare environment.