Right of Way Data & Documents Specialist

Trc Companies, Inc.; Cedar Rapids (IA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k with company match

Paid time off

Paid holidays

Sick leave

Job summary

TRC Companies, Inc. is seeking a highly skilled Right of Way Document Specialist to join our team. The role focuses on land databases, title documents, and ensuring accurate data entry across multiple TRC projects in a collaborative environment.

The successful candidate will demonstrate meticulous attention to detail, strong organizational skills, and experience with document generation, land administration, and reporting to support land managers and project teams.

Qualifications

• Bachelor’s Degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.
• Multiple years of experience as a document specialist
• Title experience, or ability to read / understand title documents
• Exceptional database, spreadsheet, and document generation experience. Major project experience in a multistate environment preferred. Previous supervisory experience a plus.
• High degree of proficiency in PC operation, including spreadsheet and word processing. Experience in database software programs
• Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressures.
• Must possess competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
• Practical experience in the application, modification and adaptation of standards, techniques
• Must be detail oriented and have excellent oral and written communication skills.
• Must be highly organized, and experienced in working in a highly collaborative team environment

Responsibilities

• Will work across multiple TRC land projects, as well as with the land management team across various administrative support needs.
• Responsible for database management and document generation as required by the right of way procedure for the project.
• Assures that the Land files are kept in accordance with the Land Procedure; oversees all Land administration.
• Other duties may be assigned and may vary according to project scope and the right of way procedure for the project.
• Ensures that all right of way data is being input into the database correctly.
• Responsible for the accuracy of all right of way data exports and reports generated from the database.
• Assists the Manager in producing land acquisition cost totals and forecasts for the project when required.
• Produces reports from the database as requested.
• Works closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
• Assures all task follow the approved Project Procedures.
• Assembles and maintains right of way tract files according to the approved Project Procedures.
• Maintains electronic copies of landowner documents as required by the approved Project Procedures.
• Oversees and assists in the preparation of all acquisition packages prior to issuing to Land Agents.
• Reviews all executed documents for accuracy.
• Reviews payments for easements and damages.
• Prepares ownership, survey permission and construction line lists.
• Prepares releases and subordinations for mortgages and liens when required by the approved Project Procedures.
• Assist in landowner mail outs and tracks registered and certified mail receipts.
• Records executed documents in the appropriate county after approval by Manager or Supervisor.
• Administers line list reports, survey restrictions reports, and construction restrictions reports.
• Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording.
• Reviews tract files for completeness and compliance with the approved Project Procedures.
• Reviews each condemnation file for completeness and transmits to Manager.
• Arranges for transfer of hardcopy tract files to client at project completion.
• Will support the administrative needs of the land management team.
• Adhere to project Safety Plan.
• This position will report to a land manager or director.

Skills

Document management

Title experience

Database proficiency

Multistate experience

Education

Bachelor’s degree in real property related field

Tools

Excel

Word processing

Database software

Job description

TRC Companies, Inc. is seeking a highly skilled Right of Way Document Specialist to join our team. The role focuses on land databases, title documents, and ensuring accurate data entry across multiple TRC projects in a collaborative environment.

The successful candidate will demonstrate meticulous attention to detail, strong organizational skills, and experience with document generation, land administration, and reporting to support land managers and project teams.