Right-of-Way Data & Documents Lead

Coates Field Service, Inc.; Oklahoma City (OK); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Company holidays

Job summary

Coates Field Service, Inc. is seeking an experienced Document Supervisor to oversee day-to-day duties on various right-of-way projects.

You will manage a team of Document Specialists, interact with client project management, and ensure timely, accurate deliverables with strong confidentiality and organizational skills. The role requires reading design plans, drafting and reviewing land right-of-way documentation, and coordinating with internal and external stakeholders.

Qualifications

• Previous experience drafting and reviewing land and right of way acquisition documentation
• Prior supervisory experience
• Advanced computer literacy, comfort operating in digital environments
• Knowledge of proper legal document execution practices, such as what signatures are required for trusts, corporations, estates, etc.
• Knowledge of due diligence review regarding right of way files and understanding of key terms in right of way acquisition agreements
• Understanding of design sketches and legal descriptions

Responsibilities

• Oversee the work of multiple Document Specialists assigned to various right of way projects
• Interact directly with Coates management/executive staff and external client leadership
• Support teams with project tasks, lead meetings, track deliverables and deadlines
• Draft right of way and land acquisition documents; review documents drafted by team
• Create and distribute correspondence and progress trackers to teams and senior management
• Communicate issues to management before reaching critical status
• Manage documents and data in an electronic environment
• Read design plans to understand land rights needed
• Examine documents to identify assignability, abandonment clauses, lease terms, etc.
• Maintain complete project files and monitor data integrity
• Develop process improvements and training methods for core functions
• Process payments to outside parties using internal procedures
• Provide ad hoc reports to teams and leadership
• Pull ownership/tax info from county sources as needed
• Review legal documents for execution and notarization
• File documents with county clerks as needed
• Coordinate office activities with internal/field personnel, subcontractors, landowners, clients
• Provide additional administrative support as required

Skills

Supervisory experience

Technical drafting/review

Advanced computer literacy

Land/ROW knowledge

Tools

Database entry

Cloud file sharing

Document management systems

Job description

Coates Field Service, Inc. is seeking an experienced Document Supervisor to oversee day-to-day duties on various right-of-way projects.

You will manage a team of Document Specialists, interact with client project management, and ensure timely, accurate deliverables with strong confidentiality and organizational skills. The role requires reading design plans, drafting and reviewing land right-of-way documentation, and coordinating with internal and external stakeholders.