Right-Of-Way Doc/Data Specialist

Universal Field Services, Inc.; Texas; On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Per diem available

Job summary

Universal Field Services in Texas is hiring a Documents/Database Specialist to support right-of-way documentation, title review, and project coordination on-site. The role emphasizes accurate data entry into the project database and strong attention to detail.

You will work with GIS/mapping-related tasks and maintain organized project files, reports, and communication with agents. Per diem is available for this on-site position.

Qualifications

• Experience with right-of-way documentation and title review.
• Strong written and verbal communication skills.
• Proficiency with database entry and project documentation.
• Familiarity with GIS, mapping, or related engineering workflows.

Responsibilities

• Create and maintain project files.
• Enter project information into the project database.
• Run queries and generate reports from the database.
• Prepare and track documents through execution and recording.
• Review title work and prepare title reports.
• Coordinate with Agents and Leads on project updates.
• Maintain logs and organize TEAM folders.

Skills

Land title knowledge

Communication skills

Computer proficiency

Tools

Database software

GIS software

Job description

Universal Field Services is hiring a Documents/Database Specialist in Texas! This is an on-site role, and per diem is available. In this position, you'll support right-of-way documentation, title review, and project coordination.

SUMMARY

As a Document Specialist, you'll be responsible for setting up and maintaining all right-of-way files, reviewing property ownership, and preparing documents needed for the acquisition of easements, fee title, permits, and other right-of-way-related documents. You'll also handle document reproduction for project needs and ensure accurate data entry into the project database. Strong knowledge of land title, excellent written and verbal communication skills, and computer proficiency are a must. Experience with engineering workflows, GIS, mapping, or related technical fields is highly valued.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Create and maintain project files.
• Enter project information into project database.
• Run queries and reports from database, as requested.
• Prepare and track all documents through the execution and recording process.
• Prepare parcel files for condemnation process, as needed.
• Review title work and prepare title reports.
• Provide assigned TEAM support for Weekly Report and Conference call.
• Pool assignment of Lead and Agent requests, including preparing and mailing notifications, preparing documents for agent delivery/negotiation, document research, ROW review processing, or other requests as needed.
• Review check requests upon Agent processing for accuracy and submittal; assist in creating check requests if needed.
• Update PETE schedule tab to reflect the weekly report percentage of projects with requirements being secured.
• Review and compare projects on weekly report to PETE to determine changes if necessary.
• Revise/update the Active Line List with any pertinent information.
• Communicate the need for ACQ WA's and completion of an ACQ WA when acquisition is deemed 100% complete.
• Review payroll for assigned TEAM.
• Communicate with Agents and Leads on project updates/revisions as needed.
• Track notification mail-out dates.
• Organize and maintain all TEAMs folders per team assignment.
• Finalize ROW Review/Line List and notify of completion.
• Transfer older ROW Review/Line List to current template.
• Keep log of assigned tasks, indicating date assigned and date of completion.
• Be available for any additional requests that require a team effort.
• Ability and flexibility to work in cooperation with all those assigned to the project.
• Reports to Project Manager, Right of Way Supervisor, or Document/Database Supervisor, as defined by project.

If you're detail-oriented, organized, and ready to support a dynamic team, we'd love to hear from you!