Hybrid Senior Document Supervisor, Right of Way

Coates Field Service, Inc; Oklahoma City (OK); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical/dental insurance

Vision insurance

STD/LTD

Life insurance

Paid time off

Company-paid holidays

Job summary

Coates Field Service, Inc is seeking an experienced Document Supervisor to lead day-to-day activities on right‑of‑way projects in Oklahoma City. The role requires strong writing, organizational skills, and the ability to manage confidential information across multiple projects.

You will supervise Document Specialists, coordinate with client project management, and ensure timely deliverables, while maintaining accurate electronic records.

Qualifications

• Previous experience drafting and reviewing land and right of way documentation.
• Prior supervisory experience.
• Advanced computer literacy and familiarity with digital environments.
• Knowledge of legal document execution practices and signatures for trusts, corporations, estates, etc.
• Understanding of due diligence in right of way files and relevant terms.

Responsibilities

• Oversee the work of multiple Document Specialists on various right-of-way projects.
• Interact with Coates management and client leadership.
• Lead project meetings, manage correspondence, and track deliverables and deadlines.
• Draft and review right-of-way and land acquisition documents (easements, leases).
• Create progress trackers and distribute updates to teams and leadership.
• Communicate issues to management before they reach critical status.
• Manage documents and data in electronic systems.
• Read design plans to understand land rights needed.
• Review documents for assignability, renewal clauses, lease terms, etc.
• Maintain complete project files and improve processes and training methods.

Skills

Supervisory experience

Document management

Strong communication

Organizational skills

Attention to confidentiality

Tools

MS Office

Database software

Cloud storage

Job description

Coates Field Service, Inc is seeking an experienced Document Supervisor to lead day-to-day activities on right‑of‑way projects in Oklahoma City. The role requires strong writing, organizational skills, and the ability to manage confidential information across multiple projects.

You will supervise Document Specialists, coordinate with client project management, and ensure timely deliverables, while maintaining accurate electronic records.