Right-Hand Executive Assistant to CEO (Onsite NYC)

Jambalaya Group; New York (NY); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with match

Paid vacation

Transit benefits

Professional development

Job summary

Iron Birch Advisors is seeking an exceptional Executive Assistant to the CEO in our New York City office. This role partners closely with the CEO to provide proactive support, helping manage priorities, meetings, and communications with discretion and professionalism.

The on-site position emphasizes prioritization, organization, and independent action, with occasional travel and flexibility beyond standard hours. You will be a trusted gatekeeper and coordinator for senior leadership.

Qualifications

• Seven or more years of progressive executive-assistant experience supporting a CEO or founder.
• Experience in wealth management, financial services, or private equity is strongly preferred.
• Strong judgment, discretion, and ability to work independently.
• Bachelor's degree or equivalent required.

Responsibilities

• Manage the CEO's complex calendar and schedule prioritization.
• Prepare concise status updates and meeting materials.
• Coordinate meetings with clients, partners, and advisors.
• Oversee travel arrangements and event logistics.
• Assist with recruiting, onboarding, and practice growth projects.
• Maintain organized files and confidential information.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication skills

Relationship management

Office software

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Iron Birch Advisors is seeking an exceptional Executive Assistant to the CEO in our New York City office. This role partners closely with the CEO to provide proactive support, helping manage priorities, meetings, and communications with discretion and professionalism.

The on-site position emphasizes prioritization, organization, and independent action, with occasional travel and flexibility beyond standard hours. You will be a trusted gatekeeper and coordinator for senior leadership.