Right‑Hand Executive Assistant & Operations Lead (Dallas)

Mitigation Local; Hutchins (TX); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

Mitigation Local is seeking a hands-on executive assistant in Dallas to serve as the founder's right hand. You will manage calendars, communications, and routine tasks while maintaining systems across hiring, payroll, scheduling, and client relations.

You will own operational checkpoints, resolve issues within your authority, and escalate only when needed, ensuring timely completion of priorities in a fast-paced environment.

Qualifikationen

• 3+ years as an executive/personal assistant to a traveling owner or founder.
• Ability to take direction, move tasks forward, and close loops.
• Highly organized with strong attention to detail and deadlines.
• Lives in the DFW area with reliable transportation and flexibility to travel locally.

Aufgaben

• Manage the founder's calendar, meetings, and follow-ups; coordinate calls with candidates, clients, and vendors.
• Capture and organize inputs (voice notes, texts, tasks) in our system and push to completion.
• Prepare weekly priority/status updates for travel periods.
• Coordinate in-person meetings and client/vendor meals when needed.
• Oversee payroll/timekeeping tasks, invoicing, and file organization.
• Provide light personal support to free up founder time.

Kenntnisse

Executive assistant experience (3+ yrs

Proactive and self-managing

Highly organized

Discretion with confidential info

Strong written and verbal communicator

Technology fluent (G suite, basic apps

Local travel readiness (DFW)

Tools

QuickBooks

QuickBooks Payroll

GoHighLevel

Notion

Gmail & Google Calendar

Jobbeschreibung

Mitigation Local is seeking a hands-on executive assistant in Dallas to serve as the founder's right hand. You will manage calendars, communications, and routine tasks while maintaining systems across hiring, payroll, scheduling, and client relations.

You will own operational checkpoints, resolve issues within your authority, and escalate only when needed, ensuring timely completion of priorities in a fast-paced environment.