Right-Hand Exec Assistant & Ops Coordinator

Newsletter Jobs; Lebanon (OH); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Free dental care

401k with match

Job summary

Newsletter Jobs in Lebanon, OH is seeking an Executive Assistant & Operations Coordinator to manage inboxes, calendars, and data reporting across two businesses. You’ll learn workflows, build recurring reports, and ensure commitments are completed with discretion and initiative.

You’ll support owner leadership, adapt to diverse tasks, and grow into independent operation across construction and dental practices while working a mostly on-site schedule with remote flexibility.

Qualifications

• 5+ years of experience supporting an owner, founder, or senior leader.
• Proficient with Excel and Google Sheets, including formulas, lookups, and pivot tables.
• Strong attention to detail and accuracy in reports.
• Excellent learning agility with new software and workflows.
• Clear written and verbal communication; comfortable phone calls.

Responsibilities

• Manage inboxes and calendar across two businesses; draft replies in the owner’s voice.
• Pull and compile data from accounting, PM, and dental systems; build recurring reports and executive summaries.
• Track commitments and deadlines; provide timely status updates and escalation when needed.
• Prepare meeting agendas and capture decisions and action items.
• Coordinate special projects and vendor processes; support personal scheduling as needed.

Skills

Inbox management

Calendar management

Data reporting

Data analysis

Excel/Sheets

Tools

Google Workspace

QuickBooks

Smartsheet

Wrike

Divergent

Job description

Newsletter Jobs in Lebanon, OH is seeking an Executive Assistant & Operations Coordinator to manage inboxes, calendars, and data reporting across two businesses. You’ll learn workflows, build recurring reports, and ensure commitments are completed with discretion and initiative.

You’ll support owner leadership, adapt to diverse tasks, and grow into independent operation across construction and dental practices while working a mostly on-site schedule with remote flexibility.